Human Resources Assistant, UK, US & EMEA, (ALT) - FTC

JOB DESCRIPTION About Herbert Smith FreehillsAs one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals. The OpportunityPrimary Responsibilities:The HR Assistant will support the HR Team to deliver a pro-active HR service to the ALT Practice Group across the UK, through:Ensuring that HR related data is maintained accurately throughout the course of the employee lifecycle (e.g. onboarding, job changes, life events, absence and leavers). Supporting with monthly payroll processes, collating payroll impacting information and ensuring this is reflected in relevant systems in advance of the monthly cut off. Maintaining employee files, ensuring that contractual and other relevant documentation is up to date and accurate and being held in line with retention policies. Supporting the on-boarding of new employees, including issue of contractual documents, conducting Right to Work checks and liaising with the firms screening provider; ensuring a seamless on-boarding experience. Co-ordinating inductions for new joiners, liaising with Practice Team Assistants and session facilitators. Co-ordinating new joiner days for future Trainees and co-ordinating their induction, liaising with L&D, Heads of Practice and the London Trainee team as appropriate. Co-ordinating the Vacation Scheme, liaising with Recruitment and L&D teams, and Vacation Scheme supervisors in relation to the framework and content of the scheme. Liaising with the firm's external course provider, ensuring that Trainees are enrolled on the requisite courses and exams and ensuring the timely receipt of results.Co-ordinating Trainee seat requests, performance reviews and updating the HR system to reflect moves. Supporting off-boarding processes, including confirming leaving arrangements, updating HR and payroll systems and undertaking exit interviews. Supporting Parental Leave processes; supporting employees about to embark on or return form a period of Parental Leave. Support key processes in the HR cycle through the preparation of data, diary management and collation of outcomes. Assisting with ER related issues, by taking full and accurate notes of meetings as required. Assist the Recruitment Team, with the coordination and delivery of recruitment processes as required.Supporting with the completion of NI statutory reports including the Annual Monitoring Return and Article 55 review.Working with the HR Manager and HR Adviser to maintain and update the HR Belfast Intranet. Qualifications, Skills & ExperienceProactive, confident and uses own initiative.Excellent organisation skills with a strong attention to detail.Previous administrative and client service experience is essential.PC Literate (Microsoft Office suite).Previous HR experience and familiarity with HR systems is desirable.Please note closing date for applications is 5pm Tuesday 26th March 2024TeamHuman ResourcesWorking PatternFull timeLocationBelfastContract typeFixed Term ContractDiversity & InclusionAt Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.