Facility Operations Manager in Phoenix

Job DescriptionJob Description

Position Summary

The CMS Data Coordinator supports the healthcare organization’s compliance with CMS (Centers for Medicare & Medicaid Services) and other regulatory standards by managing facilities and compliance data within FacilityOne — a specialized facilities management and compliance platform. This role ensures that all facility assets, preventive maintenance records, life safety documentation, and compliance artifacts are accurately maintained, audit-ready, and accessible for internal teams and surveyors. (Note: This role does NOT have any direct report employees)

Key Responsibilities

FacilityOne Data Management

• Maintain and update facility asset inventories, equipment records, and location data within FacilityOne.
• Configure and ensure accuracy of preventive maintenance (PM) schedules and related compliance directives.
• Track and monitor work orders, PM completions, and related documentation.
• Establish and enforce data governance standards (naming conventions, completeness checks, accuracy auditing).

CMS & Regulatory Compliance Support

• Store and organize life safety drawings, inspection reports, testing logs, and regulatory documentation in FacilityOne.
• Prepare and deliver FacilityOne reports and documentation for CMS, Joint Commission (TJC), DNV, and state surveys.
• Support survey readiness by coordinating documentation accuracy and completeness with cross-functional teams.

Data Integrity & Reporting

• Perform routine data audits to identify and resolve discrepancies.
• Build dashboards, templates, and reports for leadership and compliance teams.
• Generate trend analyses and compliance performance metrics.

Cross-Functional Collaboration

• Train facility staff and technicians on correct data entry and documentation procedures in FacilityOne.
• Liaise with Facilities, Safety/Compliance, IT, and Clinical Operations teams to resolve data issues and optimize workflows.
• Support onboarding of new facilities into FacilityOne modules.

Process Improvement

• Recommend enhancements to data capture and reporting processes.
• Assist in developing SOPs related to FacilityOne and CMS documentation workflows.
• Drive adoption of best practices for facility compliance documentation.

What is FacilityOne Software?

FacilityOne is a cloud-based facilities management and compliance platform used extensively in healthcare environments. It serves as the system of record for:

• Asset Management: Tracks all equipment and compliance requirements.
• Preventive Maintenance: Schedules PMs tied to CMS and TJC requirements.
• Work Orders: Logs corrective and routine maintenance activities.
• Life Safety Documentation: Stores floor plans, fire/smoke barrier maps, and inspection records.
• Regulatory Readiness: Consolidates documentation required for CMS and Joint Commission surveys into a centralized, reportable system.
• FacilityOne helps ensure that all facilities data is audit-ready and accessible in a consistent and compliant manner, eliminating fragmented tracking via spreadsheets or paper binders.

Required Qualifications

• ( not required) Associate’s or Bachelor’s degree in Healthcare Administration, Facilities Management, Information Systems, or related field.
• 2+ years of experience in data coordination, facilities, healthcare compliance, or similar roles.
• Prior experience with FacilityOne (required) or other compliance/CMMS platforms.
• Knowledge of CMS, TJC, and healthcare regulatory compliance standards.
• Strong attention to detail and data accuracy.
• Proficiency with Microsoft Excel and reporting tools.

Qualifications

• Experience supporting CMS or Joint Commission surveys.
• Hospital or multi-facility healthcare environment experience.
• Experience creating SOPs and training materials.
• Familiarity with life safety and preventive maintenance programs.

This range reflects the specialized nature of compliance-focused data coordination and the requirement for FacilityOne experience. Final compensation may vary based on candidate experience, education, and organizational priorities.

Benefits:

• Health, dental, and vision insurance
• Paid time off (PTO) and holidays
• Retirement plan options
• Professional development support

Company DescriptionExpress Employment Professionals is a leading staffing provider dedicated to helping talented individuals find meaningful work with top employers. We connect job seekers with long-term, career-focused opportunities across a variety of industries.Company DescriptionExpress Employment Professionals is a leading staffing provider dedicated to helping talented individuals find meaningful work with top employers. We connect job seekers with long-term, career-focused opportunities across a variety of industries.