Facilities Manager

Job Description

Facilities Manager

Bedfordshire

Multi Site Healthcare Group

Up to circa £50,000 DOE

CliniHunters is a leading global clinical headhunting boutique consultancy. We are proud to be partnering with a thriving, clinically-led independent veterinary group with an outstanding reputation across its sector.

Our client, a well-established veterinary group, is seeking a proactive and highly organised Facilities Manager to take ownership of facilities, IT systems, insurance administration, health & safety, and data management across their practices.

This is a pivotal role ensuring smooth day-to-day operations, safe and well-maintained premises, efficient systems, and accurate record-keeping to support both clients and the clinical team.

Main Purpose of the Role

• Facilities: Oversee all premises, fixtures, fittings, and equipment across multiple sites. Coordinate contractors, manage repairs, and ensure the highest standards of cleanliness, hygiene, and security.
• IT Systems: Manage the practice management system (Merlin), handle updates and fixes, arrange training, and provide technical support.
• Insurance: Administer and process client insurance claims accurately and efficiently, maintaining clear communication with clients and insurers.
• Health & Safety: Lead on compliance across all practices, including risk assessments, inspections, and staff training in partnership with Citation/Atlas.
• Data Management: Maintain accurate data records, ensure GDPR compliance, and use Excel to track, analyse, and report on practice operations.
• Supplier & Procurement Management: Oversee supplier relationships, manage procurement processes, obtain quotes, and ensure value for money while supporting local providers where possible.

Key Responsibilities

• Manage utility contracts and oversee building and equipment maintenance.
• Ensure facilities are safe, compliant, and fit for purpose.
• Coordinate IT provision, updates, and staff system training.
• Process and track insurance claims, ensuring timely resolution.
• Keep risk assessments and H&S documentation up to date.
• Use Excel for data reporting, stock management, and operational tracking.
• Source, negotiate, and manage suppliers, ensuring contracts deliver value and quality.
• Obtain competitive quotes for repairs, maintenance, and supplies, with preference for local providers where suitable.
• Maintain accurate records in line with GDPR, including insurance and supplier documentation.
• Act as first point of contact for operational and client queries.
• Support the Clinical Director and management team with projects and service improvements.

The Ideal Candidate

• Strong organisational skills with the ability to manage varied priorities.
• Confident IT and Data Manager and user of Excel, with experience in data tracking and reporting.
• Excellent communicator, confident liaising with contractors, staff, clients, and insurers.
• Reliable, punctual, and trustworthy.
• Hands-on and adaptable, with a “can-do” approach to day-to-day challenges.
• Team-focused, with a commitment to maintaining high standards across all sites.

Why Join?

Be part of a progressive, independent healthcare practice that prioritises exceptional care, professional growth, and innovation.

Apply Now:

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