Facilities Manager

Job DescriptionJob Description

Program Responsibilities 

1. Keep all common areas of all buildings clean, repaired, and safe. Support caregivers with any special cleaning needs within any apartments. 

1. Keep all cleaning equipment, building equipment and appliances within all facilities properly maintained, establish schedules for such maintenance, and keep records of such maintenance. 

1. Coordinate with managers at the various facilities and remove trash from the facilities collection point to the appropriate dumpster.  

1. Maintain and complete online service requested log with the managers of each facility. 

1. Repair and paint or coordinate the repair and painting of all facilities as needed. Clean and repaint as required all units when vacated and reoccupied.  

1. Coordinate, lead and participate in the annual cleaning of the Gatehouse. 

1. Provide support for or install new or replacement building equipment as required. 

1. Maintain a working knowledge of various building leases and HUD regulations regarding the Associations responsibilities regarding the operating and maintenance of these facilities and assure the Association is in compliance with all local, county, state and federal rules and regulations. 

1. Develop and maintain working relations with and support renewal or replacement of service agreements for card entry system, elevator service company, heating and air-conditioning service companies, fire alarm service companies, snow and lawn services and others as are time to time required. Maintain a good working relationship with the township and the local fire department. Work closely with the Associations finance operation on these and related matters. 

1. Assure all licenses and registrations - for example but not limited to the Health Department license for dishwashers, elevators, vehicles are maintained. 

1. Develop and maintain a permanent and safe file of service manuals and building plans. Maintain knowledge of the operation of all facility equipment 

1. Maintain compliance with all local building codes including fire, plumbing, electrical and safety codes. 

1. Investigate and report on any accidents, assure HR, CEO, CFO are notified and recommend any corrective action needed to prevent further accidents. 

1.  Complete all other duties as assigned. 

QUALIFICATIONS: 

Required:

• High school graduate or equivalent 
• Effective written and verbal communication skills   
• Proficient in use of computer applications 
• Working knowledge of the HUD regulations  
• Flexibility in scheduling 
• Valid Pennsylvania driver’s license 
• FBI fingerprint clearance 
• Screen and be free of mycobacterium tuberculosis 
• Act 33/34 Clearances 
• CPR, first aid & AED certification 
• Drug screening test 

Desired Skills:

• Training and skills in the various trades required to maintain and clean a commercial facility, including but not limited to (electrical, plumbing, carpentry, painting, commercial cleaning and grounds keeping equipment. 
• Experience in the oversight of a commercial building including but not limited to fire alarm systems, card entry systems, HVAC, laundry systems. 
• Experience working around people with disabilities. 

PHYSICAL REQUIREMENTS/WORKING CONDITIONS 

• SPEAKING: Ability to speak clearly before , families, coworkers and other groups of customers. Ability to read and interpret documents such as safety rules, policy and procedure handbook, and operating instructions. Ability to write routine reports, notes and correspondence. 
• HEARING: Hearing level or accommodations sufficient to use the telephone and to communicate with , families, coworkers and other groups of customers. 
• SEEING: Vision level or accommodations sufficient to perform functions to/from/within buildings, rooms, apartments, to complete/review required reports, notes, documentation and to use a computer. Near/far acuity and depth perception are required to operate equipment. 
• TWISTING/BENDING: Climbing, balancing, stooping, bending and twisting, grasping and feeling, standing, sitting, walking for up to 90% day, pushing, pulling, kneeling, crouching, reaching, handling. Ability to lift up to 50 pounds or move up to 50 pounds independently. Lifting above the head. 
• REPETITIVE MOTIONS: Repetitive motions include writing, typing or entering information on the computer and hand motions that are used to work with the . 

WORKING ENVIRONMENT 

Temperature ranges from outside seasonal temperatures to inside temperatures of 65-80 degrees, varying if you work in laundry or kitchen. Each department has a list of hazardous materials used. May be exposed to blood and body fluids. While performing the duties of this job, the employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to cleaning chemicals and offensive odors; wet and/or humid conditions; high, precarious places; outside weather conditions; risk of electrical shock; and vibration. 

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