Facilities Manager

Job DescriptionJob DescriptionSalary: $82,331.00-$96,862.00 annual based on experience

Hendricks County

Job Description

Title: Facilities Manager

FLSA: Exempt

Department: Facilities

Supervisor: Commissioners

PURPOSE OF POSITION:

The Facilities Manager is responsible for the planning and execution of all activities related to the maintenance, renovation, long range capital planning, new construction, utilities, energy management, access control systems, and building life-safety systems of all designated County buildings and properties. The Facilities Manager acts as a liaison between the County Commissioners and contractors/consultants. Manage contracts with and supervise all outside vendors, contractors, and consultants related to County facilities. Incumbent provides direction and management of Facilities Departmental Staff. Incumbent reports to Commissioners.

ESSENTIAL FUNCTIONS:

• Ensures compliance with health and safety standards and industry codes.
• Manages County OSHA compliance as it relates to building and grounds.
• Manages departmental OSHA training with equipment, materials, procedures, documentation, including documentation of work-related injuries following County workers compensation policies.
• Manage the maintenance of the building, grounds, equipment and plant facilities.
• Coordinates building space allocation, layout, furnishings, fixtures, and security systems.
• Responsible for energy conservation efforts including analysis and evaluation of results.
• Supervises the installation, moving, repairs, removal and disposal of building and office equipment and utilities within the buildings.
• Prepares the annual departmental budget for submission to the County Commissioners/Council.
• Plan, administer, and manage budget for departmental contracts, equipment, and supplies.
• Prepares bi-weekly payroll for the department, maintains payroll records, approves timecards, time off requests, and submits pay vouchers to the Auditors Department.
• Prepares claims for all departmental invoices, including utility billings for all County facilities, updates the budget line- item balances and submits claims to the Auditors Office.
• Purchases supplies, equipment, materials, and parts required to support facility functions.
• Specifies and procures office furniture, fixtures, and equipment per departmental policies.
• Assigns, directs, trains and reviews work of staff.
• Coordinates staffing and other departmental resources required to support outside organizations use of County facilities as directed including opening and closing of buildings for such events.
• Manages response to facility and equipment alarms and system failures.
• Manages prompt response to maintenance and/or custodial requests and issues from facility occupants.
• Work with Commissioners staff in scheduling times/dates for use of conference/meetings rooms in the Government Center with a focus on developing an electronic system.
• Manages requests for the use of county buildings such as the Government Center and Courthouse. Requests are referred to the Commissioners as needed.
• Provides Commissioners with a bi-weekly written report.
• Responsible for interviewing and hiring job applicants, evaluating job performance, providing corrective instruction, and departmental staff termination.
• Responsible for setting all building access and providing ID badge building access.

NON-ESSENTIAL FUNTIONS:

• Performs other duties as assigned.

EDUCATION & QUALIFICATION REQUIREMENTS:

• Bachelors degree in a Facilities oriented field such as project management, business, construction engineering or equivalent experience.
• Minimum of five to ten years of progressive experience and responsibility in a facilities maintenance or construction related field, and supervisory experience directing a multifunctional maintenance staff.
• Working knowledge of general construction and maintenance practices and building operating systems.
• Working knowledge of HVAC, plumbing and electrical systems.
• Requires supervisory skills, and both
  oral and written communications skills.
• Ability to use typical office suite computer programs and other building systems and security management programs, as needed.
• Ability to analyze budgetary needs and prepare annual budget requests.
• Ability to establish and follow general work schedules.
• Ability to operate basic tools and cleaning equipment.
• Ability to perform minor maintenance and repair tasks.
• Excellent trouble shooting and diagnostic skills.
• Possession of a valid drivers license.
• OSHA 10 certification within one year of hire, updated every 5 years.

RESPONSIBILITY:

Work requires the use of judgment in determining methods for addressing facilities-based challenges and finding solutions. Incumbent develops and maintains procedures and must use discretion in dealing with employee issues and preparing budgetary needs. Administrative tasks are normally completed through generally accepted practices, with questions or problems being referred to the County Commissioners.

WORKING RELATIONSHIPS:

Working relationships are with direct reporting employees, supervisors, elected officials and department heads, associates in the same department, other county offices, vendors, contractors, consultants, and the public to provide departmental services and receive facilities related requests. Working relationships with outside organizations to coordinate the use of the County facilities as needed.

WORKING CONDITIONS & PHYSICAL DEMANDS:

While performing the duties of this position, the incumbent is regularly exposed to outside weather conditions. Administrative duties are performed in a standard office environment. Duties require frequent exposure to construction site environments and equipment, cleaning material and equipment. The incumbent frequently is required to sit, stand, walk, climb, balance, stoop, kneel, crouch, crawl; and talk and hear. The incumbent must frequently lift and/or move up to 25 pounds and occasionally lift and/or move greater than 25 pounds. The incumbent is regularly exposed to moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, and risk of electrical shock. This is a full-time position. Standard days and hours of work are Monday through Friday, 8:00 a.m. to 4:00 p.m. However, this position requires 24-hour responsibility and the ability to work during non-standard hours when needed.

APPLICANT/EMPLOYEE ACKNOWLEDGEMENT:

The job description for the position of Facilities Manager in the Facilities Department describes the duties and responsibilities in this position. I acknowledge that I have received this job description and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Is there anything that would keep you from meeting the job duties and requirements as outlined?

Yes______ No_______

_________________________________________ ______________________

Applicant/Employee signature Date

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