Facilities Coordinator in Denver

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Job DescriptionJob Description

Essential Skills and Qualifications:

Education & Experience:

• Associate or Bachelor’s degree in related field. Minimum 5 years of progressive experience in facilities management or maintenance, including HVAC, electrical, and plumbing systems.
• Experience managing security systems, access control systems, and communication (walkie) systems.
• Demonstrated experience maintaining compliance with regulatory and licensing standards.
• Project coordination experience required.

Certifications ():

• HVAC certification or EPA 608 license
• Electrical or plumbing licensure (if applicable)
• OSHA 30-hour certification or equivalent safety credential
• Facilities Management Professional (FMP)

Essential Competencies:

• Strong technical knowledge of building systems (HVAC, plumbing, electrical, mechanical).
• Working knowledge of HIPAA, OSHA, state licensing, and safety compliance standards.
• Proficiency with or ability to quickly learn security camera systems, access badge platforms, and walkie communication systems.
• Ability to read blueprints, schematics, and interpret technical manuals.
• Strong organization and project management skills.
• Strong ability to work collaboratively with staff, vendors, and leadership.
• Proactive, detail-oriented, and capable of handling multiple priorities under minimal supervision.

Performance Expectations:

Facility Operations & Maintenance

• Oversee daily operation, maintenance, and repair of all building systems OR coordination of contractors for repair/maintenance, including HVAC, electrical, plumbing, mechanical, structural, and fire/life safety systems.
• Develop and manage preventive maintenance programs to ensure optimal performance and minimize downtime.
• Conduct regular inspections of buildings, systems, and grounds to identify and address maintenance needs or safety hazards.
• Respond promptly to repair requests and emergency maintenance issues.
• Maintain compliance with all applicable building codes, OSHA, environmental, HIPAA, and state licensing regulations.

Project Coordination

• Collaborate with the designated Project Manager on facility upgrades, renovations, and capital improvement projects.
• Provide technical expertise during project design, planning, and execution phases to ensure compliance, functionality, and efficiency.
• Oversee contractors and vendors to ensure adherence to scope, quality standards, timelines, and safety protocols.

Safety, Security, and Communication Systems

• Maintain security camera systems and ensuring reliability, compliance, and confidentiality.
• Serve as an active member of the Safety Committee, contributing to risk assessments, safety policies, and emergency response plans.
• Support the organization’s safety, security, and emergency preparedness efforts, ensuring all systems are tested, documented, and fully operational.
• Protect client and employee privacy through adherence to HIPAA and data security requirements in all facility systems.

Regulatory Compliance & Auditing

• Maintain compliance with state licensing, local fire marshal, and regulatory agency requirements.
• Prepare for and support annual licensing and accreditation audits, ensuring all documentation and facility systems meet required standards.
• Conduct or assist with internal facility audits and inspections to proactively identify and address compliance gaps.
• Maintain accurate and up-to-date records of inspections, permits, certifications, and maintenance logs for audit readiness.

Vendor Coordination & Oversight

• Coordinate maintenance, custodial, and facilities contractors in collaboration with Office Manager.
• Assign work orders, prioritize tasks, and ensure quality and timely completion.
• Assist Office Manager with the coordination of vendor and contractor relationships, including bidding, contract negotiation, and performance evaluation.

Administration

• Work directly with the Director of Business Operations on annual facilities budget. Adhere to budget approved by Firefly Board of Directors and management on facilities projects including maintenance, repairs, utilities, and capital projects.
• Track and report on facility performance, costs, and project progress to leadership.
• Work with leadership on sustainability and efficiency efforts via the organizations established building reserve study.
• Maintain detailed documentation for all systems, repairs, contracts, and compliance records.

Physical Requirements of the Job:

• On-site position combining administrative and hands-on responsibilities.
• May require occasional evening, weekend, or on-call work for emergencies or inspections.
• Ability to lift up to 50 lbs. and work in various environments, including outdoor conditions, heights, and confined spaces.

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