Facilities Coordinator

Job Description

Job Title: Facilities Coordinator\nLocation: Piccadilly Circus, London\nContract Type: Temporary\nDuration: 3-6 months\nPay: £19 - £21.50 per hour\nWorking Hours: Monday to Friday, 8 AM - 5 PM\n\nThe Role:\n\nAs a Facilities Coordinator, you will play a crucial role in maintaining the smooth running of our client's facilities operations. Your responsibilities will include:\n\nDaily Service Contracts Coordination: Liaise with contractors and theatre teams to schedule service visits and manage general contract coordination.\nQuoted Works Tracking: Monitor quoted works, purchase orders, and coordinate with contractors and theatre personnel to ensure timely execution.\nReactive Tasks Management: Address tasks that fall outside the scope of the maintenance contractor and ensure they are tracked effectively.\nWeekly Site Visits: Conduct weekly site visits, coordinating with property and project teams to engage relevant personnel for a productive two-hour visit.\nCompliance Monitoring: Oversee compliance action notes, manage the compliance action tracker, and follow up on updates.\nMonthly Maintenance Reporting: Ensure timely chasing and distribution of the monthly maintenance report provided by a third party.\nFacilities Small Works Coordination: Assist in meetings with contractors regarding small works and general coordination tasks.\nWeekly Walkaround Meetings: Attend weekly meetings with theatres and properties to discuss facilities matters (to be confirmed).\nEICR Testing Coordination: Support general coordination and address access issues related to Electrical Installation Condition Report (EICR) testing.\nLegionella Actions Tracking: Help monitor and track reactive legionella and water management tasks.\nQuotes and Invoices Tracking: Manage tracking of quotes and invoices related to repairs and maintenance (R&M), fabric, and mechanical, electrical, and plumbing (MEP) tasks.\nEscalations Tracking: Keep a record of any escalated tasks within properties.\nDecorator Coordination: Assist with coordinating packaged decorating works.\nHealth & Safety Coordination: Collaborate with Heads of Departments (HODs) on health and safety actions.\nR&M Spend Tracking: Aid in tracking repairs and maintenance expenditure.What We're Looking For:\n\nStrong communication skills and the ability to work collaboratively with diverse teams.\nComfortable with a 50/50 split between on-site and office work, requiring regular daily and weekly site visits.\nProficiency in MS Office packages, SharePoint, and Excel.\nA proactive approach to problem-solving and task management.\nAny physical maintenance / facilities experience is advantageous. \n\nAdecco is a -confident employer.

It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.\n\nAdecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.\n\nBy applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website