Executive Assistant & Community Growth Coordinator HYBRID in Phoenix

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Job DescriptionJob Description

Overview

Warrior of Life, a transformational organization leading a new paradigm of spiritual evolution, conscious leadership, and luxury retreat experiences, is seeking a high-impact Executive Assistant & Community Growth Coordinator to support the Founder and core leadership team.

This is a role for an exceptional operator — someone intuitive, emotionally intelligent, organized, and deeply committed to elevating human potential.
You will act as the Founder’s right hand, supporting the strategic, operational, and energetic flow of a global movement combining ancient wisdom, modern science, and elite transformational experiences.

This position is based out of our flagship property, Mandala Prana Estate in Phoenix, Arizona — a sanctuary for silence, spiritual mastery, and regenerative technologies.

Key Responsibilities

1. Executive Support & Priority Management

• Manage the Founder’s calendar with precision and forward-thinking awareness
• Coordinate meetings across multiple time zones and global teams
• Protect the Founder’s time by anticipating needs and managing priorities
• Prepare schedules, agendas, weekly priorities, and follow-up action lists

2. Communications & Leadership Support

• Act as the central point of communication for internal team members & partners
• Draft, edit, and manage high-level communication with impeccable brand alignment
• Maintain confidentiality, discretion, and professionalism at the highest standard
• Coordinate investor, partner, and VIP communications as needed

3. Retreat, Event & Community Coordination

• Support logistics for luxury retreats, spiritual activations, and community gatherings
• Manage travel, accommodations, on-site setup, and guest experiences
• Work closely with facilitators, healers, and biohacking partners
• Ensure world-class, seamless execution at all Warrior of Life experiences

4. Team Coordination & Culture Development

• Assist with onboarding, team alignment, meeting structure, and operational rhythms
• Maintain checklists, follow-ups, and cross-department coordination
• Support the development of a high-performing, spiritually aligned culture
• Help track commitments, deliverables, and deadlines across multiple projects

5. Systems, Processes & Project Management

• Create and refine operational systems, SOPs, templates, and workflows
• Improve structure and organization throughout a rapidly expanding ecosystem
• Track critical projects (retreats, membership launches, partnerships, expansions)
• Support CRM, scheduling, content management, and digital operations

6. High-Trust Support for the Founder

• Handle confidential matters with sensitivity, intuition, and integrity
• Anticipate needs before they arise — emotionally and operationally
• Maintain grounding and clarity during fast-paced moments or launch cycles

Qualifications

• 5+ years experience in Executive Assistant, Chief of Staff, Operations Manager, or Project Coordinator roles
• Experience in wellness, entrepreneurship, hospitality, events, or spiritual-based organizations
• Exceptional written + verbal communication
• High emotional intelligence and interpersonal awareness
• Highly organized with mastery in multitasking and time management
• Proficiency with Google Workspace, Slack, Zoom, CRMs, project management tools
• Comfortable working on-site at Mandala Prana estate and traveling for retreats

Experience

• Planning/operating retreats or luxury hospitality experiences
• Supporting founders, CEOs, or high-profile individuals
• Familiarity with membership communities, wellness programs, or spiritual spaces

Personal Attributes

• Grounded, calm, and solution-oriented
• High integrity, discretion, and confidentiality
• Emotionally mature and compassionate
• Passionate about spiritual development, transformation, and conscious living
• Takes initiative and thrives in a fast-paced, purpose-driven environment

Working Conditions & Expectations

• Fast-growing, dynamic company environment
• Occasional evenings/weekends during launches or retreats
• Travel for retreats and event support
• Role will expand into deeper leadership depending on alignment and performance

Compensation & Benefits

• Competitive salary (based on experience1099 Contractor)
• Opportunities to travel to luxury transformational retreats
• Deeply aligned, mission-driven work environment
• Growth into senior operational or community leadership roles

About Warrior of Life

Warrior of Life is a global transformational movement dedicated to awakening human consciousness through silence, energy mastery, biohacking, and spiritual leadership.
Founded by Rozaliya, the organization blends ancient wisdom with modern modalities, delivering world-class experiences, retreats, and yearlong transformational journeys.

Our Phoenix flagship property, Mandala Prana Estate, serves as a sanctuary for deep spiritual work, regeneration, and profound human transformation.

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.