Executive Assistant and Administrative Officer - Regent International School

Job Purpose: The Administrative Officer is responsible to meet, greet and direct Parents, Guests and Vendors to staff. The post holder will also provide secretarial, clerical and administrative support in in an effective and efficient mannerMain Accountabilities:Provide office support services in order to ensure efficiency and effectiveness within the NurseryAnswer, screen and forward any incoming phone calls while providing basic information when neededProvide general support to visitorsTake parents on a tour of the NurseryReceive and sort daily mail/deliveries/couriersMaintain security by following procedures and controlling access (monitor logbook, issue visitor badges)Update appointment calendars and schedule meetings/appointmentsAssist in preparation of meetings, conferences and conference telephone callsMaintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of suppliesWork collaboratively with various stakeholders to complete key tasks & projectsEnsures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventoriesPerform other clerical receptionist duties such as filing, photocopying and collating, faxing. Candidate should be able to converse in Russian language. Job specification:Bachelor's degree in any disciplineMinimum of 4 years of professional administrative experienceExcellent customer service skillsAbility to effectively communicate information and ideas in written and verbal format, and build and maintain relationships.Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc. Excellent interpersonal skills with the ability to work effectively with all levels of staff and management