Event Planner/Meeting Coordinator

Job DescriptionJob Description

A global financial services company is seeking an Event Planner/Meeting Coordinator on a long-term temporary basis for their office in Greenwich, CT.

Job responsibilities
• Manage the Client Center reservation books, including reporting and metrics
• Oversee Client Center’s daily meetings and events
• Implement, develop, and follow Client Center protocols and procedures (meet and greet, security protocols, catering set-up, client management)
• Liaise with catering partners and any applicable back-of-house staff
• Survey client experience and propose solutions based on feedback as needed
• Understand food prep and health and safety rules, regulations, and best practices
• Liaise with staff on various administrative tasks such as, but not limited to, invoice processing, scheduling maintenance calls with vendors and order kitchen, event and office supplies, among others
• Flexibility to occasionally work early mornings or late evenings as needed

Required qualifications, capabilities, and skills
• Bachelor’s degree
• 2-3 years of hospitality and/or administrative experience; event planning, catering, membership club, or hotel experience
• Excellent time management and written/ verbal communication skills
• Proficiency in Excel, PowerPoint and Word
• Ability to work flexible hours and meet deadlines