Event Operations Manager in New York

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Job DescriptionAbout Wythe Hotel

At the intersection of Brooklyn's industrial heritage and its cultural future stands Wythe Hotel - a pioneer that helped transform Williamsburg into one of the world's most dynamic neighborhoods. As we evolve with our neighborhood, we seek a Corporate Event Sales Manager who resonates with both Brooklyn’s heritage and future.

Position Summary

The Event Manager takes a client from the Sales & Contracting conversation to a fully realized event. Through a thorough understanding of the event operations and space functionalities, the Event Manager ensures client satisfaction is reached with an eye for details and logistics. While focused on hospitality, communication and planning, this position is also an extension of the Events Sales team, and driving revenue is key to this role. The EM should be able to add significant revenue through the planning process.

The Event Manager will be a support to the Sales Directors, suggesting floorplans, coordinating event start and end time with other possible events happening on the same date while focusing on exceeding client expectations while being mindful of financial goals for both the clients and the hotel. 

They must be able to read and understand a contract and invoice, as well as confidently upsell to clients in a relevant manner. They will manage all coordination with clients and vendors, including, but not limited to, an introductory briefing to the client, recommending appropriate vendors and best practices for hosting events at Wythe Hotel, menu selection guidance, floor plan creation on Prismm BEO creation on Triple Seat, adding information on Alice, while liaising with internal departments such as front desk, AV, housekeeping, engineering, porters, kitchen, event staff, etc. as well as entering in group guestroom rooming lists and ensuring a safe event is hosted - all aligned with the client's vision, hotel needs and highest priorities. 

As a Manager in the Events Department, the Event Manager will also assist the Events General Manager with staff coaching & feedback when appropriate, and provide support to the new hire & annual review process. They will be present as a resource for our teams during setup and will ensure the client's vision is actualized by our service teams.

Key Responsibilities

• Oversight of event success from the first client interaction to closing out event financials and sending a warm note of thanks and an invite back.
• Work to ensure excellent standards of personal service, responsiveness, follow through, professionalism, and event execution at every step of the process for our clients.
• Must be able to recognize opportunities to maximize revenue by upselling and offering enhancements to create outstanding events and exceed guest needs. Must be a revenue driving member of the Events Sales team.
• Extensive knowledge of Wythe Hotel’s food and beverage offerings, proper preparation and presentation of food and beverage items. 
• Extensive knowledge of meeting room capacities, floorplans and room set-up, furniture inventory, audio-visual internal and external capabilities and timing, and any other pertinent details as they relate to Events rooms set-up. 
• Directly oversee set-up for all events and buyouts. Oversee all corporate Events setups in terms of BEO requirements, floorplan, set up and breakdown, kitchen sheets, space appearance, A/V equipment, maintenance, storage, and equipment for both current and future events.
• Create and maintain accuracy of BEO’s. 
• Communicate with all other Departments within the Hotel as necessary to ensure smooth execution of all Events
• Enter in group rooming lists and oversee final group guestroom billing to provide seamless service for clients hosting events with associated guestrooms.
• Maintain complete knowledge of scheduled daily events, times/schedules, employee daily schedule/expected duties and setups for daily and future events, and daily activities of both active and non-active event spaces. Liaise as the main point of contact with group clients from turnover from the sales department through post-event  review.
• Oversee on-site event logistics, coordinating with all departments as well as outside vendors to ensure group requests are executed.
• Serves as liaison with vendors by ensuring Wythe Hotel qualifications are met, processes and procedures are followed, insurance information is submitted, and quality standards are upheld. 
• Weekly service-ware rental orders, including coordination of delivery, storage, and pickup. Placing specialty rental orders; lighting, furniture, service ware.
• Ensuring that competitive pricing is being obtained for all Events rentals. 
• Tour Event Spaces with clients and vendors as needed.
• Weekly Kitchen / FOH sheet & packet management.
• Obtain feedback on the quality of service and products post-event follow-up. 
• Invoicing & Billing: Charge group deposits when due, billing, and administration.
• Collect reviews and critical feedback from clients and present opportunities for improvements to the relevant departments. 
• Capitalize on opportunities for repeat business by communicating opportunities to the Sales Directors.

Experience & Skills Required

• Catering knowledge , 2+ years experience in NYC venues
• Ability to independently manage multiple tasks and projects and meet deadlines
• Desire to succeed in special event management by consistently providing outstanding customer service
• Ability to communicate effectively with clients and colleagues through verbal and written methods
• Ability to remain calm under pressure, handle stress well and think on your feet
• Technical competence (Tripleseat, Mews, Prism, Google Suite, 7Shifts, Alice, etc.)
• Shows a high level of initiative, motivation, and detail
• Able to present a calm and professional presence at all times.
• Bring a positive attitude and set and example and the correct tone for the team each day

What We Offer

• Salary: $85,000-$90,000
• Comprehensive health benefits
• Paid Time Off
• Ongoing professional development
• Hotel room, Restaurant and Bar discounts
• Access to our network of cultural partners
• The chance to shape how discreet luxury is defined in Brooklyn

To Apply: Send your resume and a note about why Wythe's vision resonates with you. We're less interested in generic cover letters than in understanding what draws you to this particular opportunity at this particular moment.

The Wythe Hotel is an equal opportunity employer committed to building a team that reflects the dynamism of Brooklyn itself. Committed to creating an inclusive workplace that promotes and values , we encourage applications from individuals of all backgrounds, abilities, and perspectives.

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.