Estimating coordinator / Project Coordinator in Phoenix

Job DescriptionJob Description

Assist Preconstruction and Construction department by:

• Procuring bid documents, potential subcontractors and suppliers and overseeing bid  deliveries
• Gathering project related information
• Track, file and distribute information to related parties
• Maintain all bidding information:
• • Keep all information up-to-date
  • Keep all information organized and in an orderly fashion for all others on the project team
• Foster positive atmosphere
• Effective communicator
• Build relationships with contractors to gather proposals for estimating
• Keeping order of construction documents for construction

Estimating Coordinator Job Responsibilities:

• Upload / Download files
• Send Invitations to Bid
• Track and send addenda to bidders
• Track and send RFIs to bidders
• Internet research
• Calling and emailing contractors during the bidding process
• Updating company database
• Sending, receiving and reviewing subcontractor prequalification packets
• Assembling proposals for Chief Estimator
• Overall responsibility for the Organizational Administration of Estimating / Pre-Construction

Project Coordinator Job Responsibilities:

• Work with the Project Manager to coordinate project requirements, activities, resources, equipment, and information.
• Project material procurement management.
• Monitor project progress and handle any issues that arise in conjunction with the Project  Manager.
• Act as the point of contact and communicate project status to the superintendent and  Project Manager.
• Use tools to monitor working hours, plans, and expenditures.
• Create and maintain comprehensive project documentation, plans, and reports for all document responses, drawing updates, proposals received, etc.
• Write and issue subcontractor contracts.
• Write and issue Purchase Orders.
• Write and issue project owner change orders and subcontractor change orders.
• Draft and issue Requests for Information (RFIs), project submittals, and their responses.
• Manage Submittals, RFPs and RFQs.
• Compile Close-out packages consisting of warranties, operation and maintenance manuals, and more.
• Assist estimating department with:
• • Develop and maintain positive working relationships with subcontractors and clients.
  • Other projects and tasks as needed.

Qualifications:

• General knowledge of blueprints
• Team player and positive attitude
• Excellent communication skills
• Knowledge of operating standard office equipment
• Maintain good working relationships with field personnel, subcontractors & clients
• Attention to detail
• 2-3 years’ experience as a Project Engineer/Coordinator or similar role. Experience in General Contracting is desired but not required.
• An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
• Strong organizational, multitasking, and time-management skills
• Strong client-facing and communication skills.
• Strong working knowledge of Microsoft Office and Procore or similar construction management programs.
• Ability to work both independently and with a team.

Systems:
Microsoft Office
Bluebeam
Procore

Company DescriptionWe are a trusted leader in construction, empowering and nonprofit organizations, medical providers, restaurants, and industrial businesses across Arizona with high-quality, purpose driven building solutions. Through Innovation, integrity and unwavering commitments, we strive to shape spaces that uplift communities and drive progress.Company DescriptionWe are a trusted leader in construction, empowering and nonprofit organizations, medical providers, restaurants, and industrial businesses across Arizona with high-quality, purpose driven building solutions. Through Innovation, integrity and unwavering commitments, we strive to shape spaces that uplift communities and drive progress.