Estimating Admin Assistant - Feldkamp Mechanical

Job DescriptionJob Description

Company Background:

We are 27 (and growing) market-leading operating companies that deliver unmatched HVAC, mechanical, refrigeration, plumbing, and electrical solutions. We are actively building the nation's technical service partnership for commercial MEP+ ecosystems, empowering industrial, commercial, and institutional clients—including Fortune 500 companies and other industry leaders across the United States—with reliable, innovative service. Learn more about us at www.kelso-industries.com

Job Summary

We are seeking a detail-oriented and highly organized Construction Estimating Administrative Assistant to support our estimating team. This individual will play a vital role in the preconstruction process by assisting with bid preparation, managing documentation, and coordinating communication with vendors and internal stakeholders. A general understanding of construction terminology and site plans is essential.

Key Responsibilities

• Provide administrative support to the estimating department on a variety of construction projects.

• Assist in the preparation and organization of bid packages, proposals, and other documentation.

• Solicit vendor and subcontractor quotations as needed and follow up to ensure timely responses.

• Maintain and update the site plan drawing rack, electronic file directories, and associated plan logs.

• Interpret and manage project documents, including site plans (ability to read site plans is a plus).

• Support communications with vendors, clients, and internal teams.

• Prioritize and manage multiple tasks both independently and under direction.

• Demonstrate flexibility and willingness to assist with miscellaneous tasks or other project needs.

• Perform other duties as assigned by supervisors or project leadership.

Qualifications

• Prior experience or working knowledge of estimating processes .

• General familiarity with construction industry terms and concepts.

• Excellent verbal and written communication skills.

• Strong computer skills, including proficiency in Microsoft Word and Excel.

• Highly detail-oriented with strong organizational skills.

• Ability to work in a fast-paced environment and manage competing priorities.

Why Join Us?

We're committed to attracting talented individuals who seek a company with a strong foundation of success and an outstanding culture. We proactively provide competitive compensation, comprehensive benefits, and clear pathways for career advancement with autonomy and flexibility in an entrepreneurial environment.

Learn more about us at www.kelso-industries.com.

We celebrate and are committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment on the basis of , , , , ancestry, , , and/or expression, , veteran status, , or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business.