Equipment Data Entry & Fleet Maintenance Coordinator

Job DescriptionJob DescriptionDescription:

We are seeking a detail-oriented and organized Equipment Data Entry & Fleet Maintenance Coordinator to join our team. This role is essential to support our operations by maintaining accurate equipment records, managing fleet maintenance, and providing general administrative support.

Requirements:

Key Responsibilities:

· Accurately enter and maintain data for heavy equipment and fleet vehicles

· Electronically file serial numbers, registration tags, and related documentation

· Track and schedule oil changes and routine maintenance for vehicles and equipment

· Coordinate with vendors and service providers for maintenance needs

· Reconcile invoices related to equipment services and repairs

· Answer incoming phone calls and route as needed

· Accept and distribute incoming packages and deliveries

· Provide administrative support to the operations and fleet management teams

Qualifications:

· Experience with data entry and digital recordkeeping

· Knowledge of fleet maintenance scheduling and vendor coordination

· Familiarity with invoice reconciliation processes

· Strong organizational skills and attention to detail

· Proficiency in Microsoft Office (Excel, Word, Outlook)

· Excellent communication and multitasking abilities

· Experience with fleet or maintenance software ( but not required)

Benefits:

· Healthcare coverage

· Paid Time Off (PTO)

401(k) plan available after 1-year anniversary