Engineering Office / Operations Administrator

Job DescriptionJob DescriptionBenefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Relocation bonus
• Signing bonus
• Training & development
• Vision insurance

In the role of office / operations administrator, administrator will support company principals, project managers, engineers and other support personnel by assisting in daily office activities including the supporting general marketing, business, and administrative endeavors of the company's offices. The following provides an overview of the diverse duties of the administrator position that generally fall under General Administration, Human Resources, Business Development, and Accounting.

General Administration Support general administrative duties.
Provide project support as directed by Principals and Project Mangers.
Supervise administrative personnel and activities.
Manage staff event coordination.
Monthly staff meeting coordination and presentation.
Manage apparel orders.
Manage Professional licenses and continuing education requirements.
Actively participate in Quarterly Board Meetings and develop meeting documentation.

Human Resources (HR) / Personnel Operations Emphasis on recruiting, training, developing, engaging, and retaining employees, along with enhancing leadership and management practices to build and sustain a strategically healthy workplace.
Systematically track all aspects of employee satisfaction, needs, and requirements
Focus on employee integration and execution, ensuring cultural values.
Oversee new employee on-including entry in accounting, payroll, IT, and benefit systems.
Onboard new employees and ensure they have access to necessary resources and technology.
Maintain employment related files.
Modernize / digitalize HR systems, practices, and procedures, including applicant tracking software.
Track and analyze HR metrics (turnover rates, hiring times).
Manage the annual employee performance appraisal process.
Maintain and update the Employee Handbook and Company Policy Manual as needed.
Coordinate and observe personnel are aligned with HR policies.
Assist with HR issue resolution along with Principal and Finance Director.
Support the administration of benefits.
Answer employees questions about benefits and company policies.

Business Development
Act as coordination lead involving marketing efforts, both internal and external (contract) efforts.
Proposal Quality Control.
Assist with final edits and electronic and hardcopy production of proposals.
Monitor Bid Net and track potential business opportunities.
Maintain the Business Development/Marketing matrix.
Assist Company Management with go/no go decisions.
Marketing project set up in time keeping software (Deltek Ajera).

Accounting
Assist with annual business insurance renewals.
Support time keeping software (Deltek Ajera).
Assist with monthly expense report processing.
Assist with Accounts Receivable; manage client receipts and bank deposits.
Provide accounting assistance as needed by the Finance Director.
Serve as back-up for payroll, 401k contributions and bank deposits.

Soft Skills
Proficient verbal, listening, and written communication skills.
Interpersonal skills.
Organizational ability.
Planning / Anticipating / Problem solving.
Professionalism.
Initiative.
Time Management.
Attention to detail.
Adaptability.
Service Oriented.

Technical Skills
Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.)
Adobe InDesign ().
Canva ().