Document Controller in YO1

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Job Description

Document Controller - Rail Systems\n Location: York, UK\n Contract Type: Permanent / Contract (specify)\n Reporting to: Information Manager\n\nRole Overview\n\nThe Document Controller is responsible for managing and controlling all project documentation across rail systems design and delivery functions. This role ensures accurate documentation control, traceability, compliance with industry standards (e.g., ISO 19650), and effective information flow between internal teams and external stakeholders.\n\nKey Responsibilities\n\nDocument Management\n\nMaintain the document control system (e.g., ProjectWise, Asite, SharePoint, other EDMS).\nUpload, classify, index, issue, and archive project documents and drawings.\nMaintain accurate document registers, version control, and distribution logs.\nEnsure correct numbering and revision status for all controlled documents.\nSupport the preparation and submission of design deliverables in line with contractual and client requirements.Compliance & Quality\n\nApply document control procedures in compliance with rail industry, company, and ISO standards.\nPerform QA checks to ensure documents meet quality and formatting standards.\nPrepare documentation for audits and respond to information requests.Coordination & Communication\n\nLiaise with design teams, engineers, project managers, and external partners to ensure timely document issue and retrieval.\nManage Requests for Information (RFIs), Technical Queries (TQs), and document transmittals where applicable.\nProvide support and guidance on document control procedures to project teams and stakeholders.Reporting & Support\n\nProduce status reports and dashboards on document control metrics.\nAssist with general administrative tasks (e.g., meeting minutes, data entry, correspondence distribution).Person Specification\n\nEssential\n\nExperience in document control within rail, infrastructure, or engineering project environments.\nProficiency with EDMS tools such as ProjectWise, Asite, SharePoint, or similar.\nStrong organisational skills and meticulous attention to detail.\nExcellent communication and stakeholder liaison skills.\nGood working knowledge of Microsoft Office (Word, Excel, Outlook).Desirable\n\nKnowledge of rail industry documentation standards and Network Rail procedures.\nExperience with ISO 19650 (or BS1192/PAS1192) document control principles.\nFamiliarity with multidisciplinary project delivery and design lifecycle.Working Environment\n\nBased in York with potential collaboration across design, engineering, and delivery teams.We are an equal opportunity employer and value in our company. We do not discriminate on the basis of race, , , , , , age, marital status, veteran status, or status

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