Document Controller

Avenue are currently seeking a highly organised and detail-oriented Document Controller/Information Manager to join a well established client in Dunfermline.

About the Role:

This pivotal role involves managing the flow of information across the organisation, ensuring data is accurate, secure, accessible, and compliant with relevant regulations.

You will oversee the development, implementation, and maintenance of information systems, supporting teams to work efficiently and make informed decisions based on reliable data.

Key Responsibilities (Information Management):



Lead the management and governance of information systems and databases.

Develop and maintain policies for data integrity, classification, and security.

Work cross-functionally to optimise document and information workflows, including integration of digital processes

Support reporting and analysis by ensuring data is well-structured and accessible.

Oversee version control, metadata standards, and archiving procedures.

Train and support staff in best practices for data and information management.

Control/organise project documentation such as creation of physical and digital project files

Manage the processes around documentation within the organisation, including QA/QC documents from manufacture and installation

Maintain confidentiality around sensitive documentation

Ability to review BIM protocols and implement project documentation to conform with required standards

Key Responsibilities (Document Control):



Demonstrate knowledge and understanding of document control processes and identify areas for improvement

Manage and oversee document control team to lead information management within the company

Supporting and advising the document control team, setting objectives, offering support and development

Work with document control team to prepare and issue operation and maintenance manuals at project completion

Key Responsibilities (Data Management):



Introduce data capture tools to monitor and report to Senior Management on:

Carbon emissions

Training requirements

Quality control

Work with Senior Management to integrate tools for full digitalisation of systems/procedures



Essential Skills & Experience:

Proven experience in an information management or data governance role.

Strong knowledge of information systems, databases, and digital tools.

Excellent organisational and communication skills.

High attention to detail with a proactive approach to problem-solving.

Ability to manage multiple priorities and projects effectively.

Desirable:

Experience with document control platforms such as SharePoint, Viewpoint, BIM360 etc...

Previous experience working in manufacturing and construction environment

Benefits include:

A collaborative and supportive working environment.

Opportunities for professional development and career growth.

Flexible working arrangements.

Generous holiday allowance of 25 days annual leave and 8 statutory days

Company benefits:

Contributory Pension Scheme

Death in Service Benefit 3x Salary

Option to opt into Private Medical Insurance

If you feel you have the required skill set and experience for the Information Manager position please apply with an up to date CV via the link below or call Jacqui on (phone number removed)



INDPERM