Disbursements Specialist (Part-time, Flexible, Hybrid)

Job DescriptionJob Description

The University of Connecticut is a top-rankednational university and health-system with its flagship campus located inidyllic Storrs. Designated a Carnegie Research 1 institution, UConn is thestate land- and sea-grant university focused on education, research, andservice to the state of Connecticut and beyond. The University serves over33,000 students across seven campuses, 8,550 first-in-family students, andboasts numerous championships. UConn Health is a top-ranked healthprovider that delivers groundbreaking medical education, research, and hospitaland clinical services to over one million patients each year. In addition,UConn has nearly 300 scientists who are in the top 2 percent of researchersinvestigating everything from cancer to AI.

UConn continues its meteoric rise as a toppublic University with a record number of applications, continued investment instudent success, health, and wellness, recruitment of top faculty, innovationin research, and top-tier athletic programs focused on the health and financialliteracy of student-athletes. This includes the men's and women's basketballteams, which have brought home three consecutive NCAA Championshiptrophies in the last three years. UConn is proud to have 26 championshipsacross all sports.

Guided by the public launch of our mostambitious campaign in history, Because of UConn The Campaign for UConnNation, we are moving boldly into the future. The $1.5B comprehensive campaignspans all schools, colleges, campuses and UConn Health and focuses on fourpillars designed to make education more affordable and elevate UConn among itsnational peers.

• Students First: making transformative investments in financial aid, student health, career readiness, and life skills to improve time-to-degree and career outcomes.
• Academic & Innovation Excellence: driving investment in top faculty and graduate fellows and building the innovation ecosystem of the state and beyond.
• Health & Wellness of People & Planet: focusing on patient care, medical research, and development of life-changing technologies that improve healthcare outcomes.
• Husky Pride: investing in athletic excellence and supporting a thriving UConn Nation that includes more than 290,000 alumni worldwide.

Because of UConn willhave a profound impact on the University. It will double the number of namedscholarships, fund scientific breakthroughs and advanced lifesaving therapies,and engage UConn Nation in the life and mission of the University like neverbefore.

We seek the top talent in the country to joinHusky Nation and help us drive our mission and UConn into the future. We arecommitted to a caring and supportive work culture, professional and leadershipdevelopment, and flexibility for high achievers with a passion for highereducation.

We're looking for dedicated professionals todrive success and excellence and exemplify our values.

The UConn Foundation is an equal opportunity,affirmative action employer. We celebrate different perspectives and arecommitted to a welcoming environment that values your unique experiences andidentity. As an organization, we strive for continued growth each and everyday.

Position Summary

In this Disbursements Specialist role, you will review and process Request for Disbursements (RFD) and scholarships, ensuring responsible stewardship practices and accurate entry into a workflow/document management system and our accounting system. You will report to the Associate Director of Disbursements and will work alongside a very experienced Disbursements team. You will be responsible for check processing, bank drafts, ACH transfers, monthly Visa reconciliation, and vendor maintenance.

This is a part-time position with the possibility of 15 to 20 hours per week. We have flexibility and are willing to discuss a variety of schedule options. Please note that a minimum of 20 hours per week would be required for benefit eligibility.

In this role, you will:

• Perform an initial review of RFDs and scholarships to ensure compliance with written policies, internal control procedures and turnaround standards, including but not limited to, fund purpose, account codes, fund balances, signatories, and purchasing guidelines. Ensure all necessary documentation pertaining to the request is identified and attached.
• Upload reviewed RFDs from the workflow/document management system to the General Ledger. Prepare and reconcile accounts payable batches for posting including invoice updates.
• Perform weekly check runs, weekly EFT's and monthly ACH transfers.
• Monthly reconciliation of the credit card transaction by exporting the transactions, reviewing all the transactions ensuring all documentation, coding and approvals are complete and then importing the completed credit card excel spreadsheet to the General Ledger.
• Assist with maintaining the vendor database within the accounts payable module. Assist in obtaining and scanning all required documentation for vendor records, including W-9 and COI forms.
• Prepare standardized and ad hoc reports for distribution (i.e. monthly potential compensation report and monthly equipment purchased report).
• Other duties as assigned.

Leadership

Provide visible leadership across the entire organization by engaging in organization-wide activities such as department meetings, all-staff meetings, and staff events.

To be successful in this role, you should:

• Be a champion for and both internally and externally.
• Demonstrate skills in problem-solving with a strong attention to detail in a high-volume operation.
• Demonstrate knowledge of accounting systems and the accounts payable cycle with exceptional mathematical skills.
• Possess a high level of motivation; be a self-starter with the ability to handle a variety of responsibilities.
• Demonstrate integrity in dealing with confidential information.
• Be comfortable working with all levels of staff and management. Provide excellent customer service correspondence with our staff and vendors.
• Demonstrate strong oral and written communication skills. Demonstrate the ability to exercise independent judgment with regard to work responsibilities and prioritization of workload.

Education and Experience

We provide a broad set of requirements to be inclusive of people of all backgrounds and experiences. If you think you have the skills for the position, we want to hear from you. Even if this is not the right role, we may know of opportunities elsewhere or have future opportunities that better match your skill set.

• Associate Degree or equivalent combination of education and experience.
• Experience with Accounts Payable .
• Proficient with Microsoft Office (i.e., Outlook, Word, and Excel). Demonstrated ability to work in multiple system environments.

Salary:

This is a non-exempt, hourly position. The expected rate of pay is $23/hour. It will be commensurate with qualifications and experience, while also placing an emphasis on internal equity.

Benefits (if working 20+ hours per week):

Benefits start from day one. We offer medical, dental, and vision plans and will make an annual contribution to your health savings account if enrolled in one of the high-deductible health plans offered by the Foundation.

In addition, there are a few other perks to being a UConn Foundation employee:

• We offer a generous contribution to your 403(b)-retirement plan to help you plan for retirement.
• We place an emphasis on work/life balance. You will receive paid holidays, paid time off, and additional sick time.
• We invest in your professional development. Aside from opportunities to participate in various trainings, committees, and conferences throughout the year, you will also be eligible for tuition reimbursement after one year of employment.

Please inform a Human Resources Representative if you need any assistance completing any forms or participating in any part of the application process due to a .