Data Coordinator / Operations Analyst (Fashion & E-Commerce) in New York

Job DescriptionJob DescriptionAlexia Admor is a contemporary women’s fashion brand operating across major retail partners including Macy’s, Nordstrom, Kohl’s, Belk, Rent the Runway, Rue GILT, and our own Shopify-powered DTC business.

We are seeking a smart, detail-driven Data Coordinator / Operations Analyst to join our team and work closely with senior leadership on the systems, data, and operational engine of the business.

This is not a passive role. It is an in-the-weeds, learn-by-doing position designed for someone who wants to deeply understand how a modern fashion brand actually runs — from ERP to drop ship logistics to retail execution.

Compensation, Structure & Growth

• Base Salary: $40,000- $65,000 commensurate with experience
• Salary reflects:
  • Hands-on training in a specialized fashion ERP (Winfashion)
  • Direct exposure to enterprise retail partners
  • Ownership of mission-critical data and workflows
• In-person training is a priority; flexibility between New York and South Florida is strongly
• Performance-based bonuses tied to accuracy, execution quality, and project milestones
• Clear growth trajectory for high performers

What You’ll Do

ERP & Data Operations (Core Focus)

• Learn and become a power user of Winfashion ERP through direct mentorship
• Pull, organize, validate, and maintain product data including:
  • Pricing, costs, and margins
  • Product descriptions and attributes
  • , size, fabric, and fit details
• Create and maintain:
  • Retail attribute sheets
  • Offer sheets supporting sales and buying initiatives
  • Partner-specific data files required for onboarding and execution

Retail Partner Enablement

• Prepare customized product and offer sheets for key retail partners
• Manage attribute requirements for partners such as:
  • Macy’s
  • Nordstrom
  • Kohl’s
  • Belk
  • Rent the Runway
  • Rue GILT
• Monitor partner sites to ensure:
  • Live styles remain active
  • Product content remains accurate and complete
• Flag discrepancies, deactivations, or execution issues and coordinate resolutions

Drop Ship & Logistics Oversight

• Communicate daily with our 3PL to ensure shipment deadlines are met
• Coordinate with and oversee our overseas ERP / drop ship team
  
• Act as a quality-control checkpoint to ensure execution is clean, timely, and scalable

Shopify Backend Management

• Manage product setup and lifecycle in Shopify:
  • Loading new styles
  • Deactivating or archiving older styles
  • Supporting site structure and readiness
• Work cross-functionally with merchandising, marketing, and operations teams

Cross-Functional & Growth Initiatives

• Support post-production workflows:
  • Organizing and distributing photo assets to retail partners
• Assist with monthly delivery cadence and ongoing site freshness
• Participate in forward-looking initiatives including:
  • AI-assisted workflows
  • Process automation and optimization
  • Data hygiene and system scaling

Who This Role Is For

• Someone intellectually curious who enjoys mastering complex systems
• Highly detail-oriented — accuracy is non-negotiable
• Comfortable working cross-functionally and communicating clearly
• Excited by fashion and operations — not one without the other
• Thrives in an in-person training environment and collaborative setting

Experience That Helps (But Is Not Required)

• Prior experience with Winfashion or fashion ERPs
• Experience supporting major retail partners or drop ship programs
• Shopify backend experience
• Strong Excel / Google Sheets skills
• Long-term interest in operations, analytics, or systems leadership

Benefits & Professional Development

• Flexible in-office schedule, including NY / South Florida rotation
• Performance bonuses tied to accuracy, execution quality, and project milestones
• Professional development support, including:
  • ERP mastery
  • Advanced analytics and systems training
• Clear growth path toward Operations Manager / Systems Specialist roles

Why Alexia Admor

• Direct mentorship from senior team members who run the business
• Real responsibility — not busywork
• Exposure to enterprise retail, ERP systems, and modern e-commerce infrastructure
• A growing brand actively investing in systems, automation, and scale