Contract - Project Coordinator

Job DescriptionJob DescriptionContract - Project Coordinator

Location: Mission Viejo, CA

Pay: $65k-78k DOE

Schedule: Full-time | Monday–Friday, 8:00 AM – 5:00 PM

Join Our Team at 4 S.T.E.L. Engineering!

We're looking for a detail-oriented and proactive Contract Coordinator to support our award-winning structural engineering firm. If you thrive in a collaborative, relaxed environment and enjoy managing the details that keep projects running smoothly, we'd love to hear from you.

Why Work With Us?

At 4 S.T.E.L. Engineering, we combine technical excellence with a fun, supportive workplace culture. We offer:

- Competitive compensation

- Comprehensive health, dental, and vision insurance

- 401(k) with company match

- 11 paid holidays (including a floating holiday)

- Generous paid vacation

- Ongoing professional development

- Team-building events, birthday celebrations, and community service opportunities

About Us

4 S.T.E.L. Engineering delivers innovative and practical structural engineering solutions across commercial, industrial, retail, educational, and renewable energy sectors. We're proud to be recognized as a:

- 2023 Zweig Group Hot Firm

- 2023 Orange County Business Journal Fastest-Growing Private Company

- 2023/2024 ENR Top Engineering Firm in California

Key Responsibilities

- Coordinate all aspects of proposal and contract development, execution, and tracking

- Draft, review, and manage contracts, proposals, change orders, and related documents

- Serve as the primary point of contact for all contract-related communications

- Collaborate with internal teams and clients to define scopes of work

- Accurately enter new projects into ERP software

- Work closely with project managers, directors, and executives to ensure timely and accurate documentation

- Identify and communicate potential risks or liabilities in contracts

- Manage sub-consultant proposals and contracts, including insurance documentation

- Facilitate project kickoffs and ensure proper documentation and billing stages

- Build and maintain strong relationships with clients and vendors

- Conduct regular follow-ups and client check-ins to gather feedback

Qualifications

- Associate's degree required; Bachelor's degree

- Minimum 3 years of experience in contract review or coordination

- Familiarity with general and professional liability insurance

- Strong attention to detail and data entry accuracy

- Proficient in Microsoft Office Suite

- Excellent written and verbal communication skills

- Ability to work collaboratively across all levels of the organization