Construction Project Coordinator in Albany

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Job DescriptionJob Description

INTRODUCTION

The Project Coordinator’s function is to assist Executive and Management staff with the execution of various tasks and assignments, supporting day-to-day business needs. This position is important to our firm and the fulfillment of the duties and responsibilities contribute to the overall success of the company.

AUTHORITY

The Project Coordinator derives authority from the Office Manager and is granted full authority to carry out the duties set forth in the job description.

RESPONSIBILITY

The Project Coordinator is directly responsible to the Office Manager for the proper discharge of his/her duties.

DUTIES

The principal duties may include the following:

1. Maintain company correspondence and files.

2. Provide Procore support to Office Staff and/or accounting.

3. Maintain Non-job files.

4. Assist Management with Bid distribution and follow-up.

5. Assist accounting with payables, including mailing payments and filing paid invoices

6. Assist/manage bidding admin. Includes printing documents, preparing bid forms, WMBE efforts, etc.

7. Prepare subcontracts, change orders, and purchase orders.

8. Process Submittals

9. Assist Project Managers/Execs with closeout documentation

10. Setup jobs in Sage (accounting software)

The above outline of duties is not arranged in order of priority. These duties are not meant to restrict initiative, but rather to describe minimum activities. Those duties will from time to time be altered by the Office Manager to suit the needs of the company.

EXPERIENCE

1. 5+ years of previous project support experience

2. High School diploma or Equivalent required

3. Strong proficiency in Microsoft Office Suite

4. Excellent written and verbal communication skills, as well as strong interpersonal skills

5. Strong organizational and time management skills

6. Flexible, skilled at multi-tasking, detail oriented and organized

7. Previous Accounts Payable experience

8. Previous experience with Procore software desired, but not required

9. Experience with Sage Accounting , but not required.

10. Construction Experience , but not required.

Company DescriptionWainschaf Associates is a full-service construction company that has served New York's Capital District for over 45 years. Specializing in all aspects of Construction Management, General Construction, Design/Build, and Development, Wainschaf has earned a reputation for integrity, teamwork, and unparalleled commitment to excellence. We are a client-focused firm, performing work year after year for some of New York’s most successful industries and institutionsCompany DescriptionWainschaf Associates is a full-service construction company that has served New York's Capital District for over 45 years. Specializing in all aspects of Construction Management, General Construction, Design/Build, and Development, Wainschaf has earned a reputation for integrity, teamwork, and unparalleled commitment to excellence. We are a client-focused firm, performing work year after year for some of New York’s most successful industries and institutions

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