Construction Project Administrative Assistant

Job DescriptionJob DescriptionConstruction Project Administrative Assistant (Part-Time)Location: Wallingford, CTPay Rate: $25 – $28/hour, based on experienceSchedule: Part-Time | 3 days per week to start (Potential to grow into a full-time role)Contract to hire or Direct Hire for the right experience
Are you an experienced Administrative Assistant with a background in commercial construction / architectural restoration? We’re hiring for a newly created role supporting a busy, growing construction company in the Wallingford area. This part-time position offers the opportunity to work closely with project managers and contribute to the success of major projects.
What You’ll Do:

• Support project managers and construction team with day-to-day administrative tasks
• Track project contracts, permits, compliance documents, and key deadlines
• Prepare and review AIA billing documents and standard contract forms
• Draft and manage follow-up correspondence with clients, vendors, and subcontractors
• Ensure documentation complies with state and federal construction regulations
• Maintain accurate project files and administrative records
• Assist with AR (account receivables) and AP (account payables) along with other general accounting tasks

What We’re Looking For:

• Prior administrative experience in commercial construction is a must
• Familiarity with AIA billing, contracts, permitting processes, and construction terminology
• Strong communication, organization, and follow-up skills
• Proficiency with MS Office; experience with construction software a plus
• Ability to work independently and adapt in a busy, fast-paced environment

Why This Role:

• Join a busy and growing construction company with a strong reputation
• Be part of a supportive, high-performing team
• Opportunity to grow into a full-time role as the company expands

Apply today if you’re ready to bring your construction admin experience to a new opportunity with long-term potential!A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to , , creed, , , , marital status, present or past history of mental , intellectual , learning , or physical , , political affiliation or belief, , ancestry, veteran status, , or expression or any other status protected by federal, state, or local laws.#R3