Construction Office Manager

Job DescriptionJob DescriptionAbout our company

We are a growing construction company dedicated to delivering high-quality projects with professionalism and efficiency in Baltimore City area. We’re looking for an experienced, organized, and reliable Office Manager/Personal Assistant to help oversee daily operations and provide direct support to company leadership and clients.

Position overview

The Office Manager/Personal Assistant will be in charge of keeping our office and field operations running smoothly. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities. The ideal candidate has prior experience (5 years or more) supporting a construction or trade-related business.

Responsibilities

Oversee day to day office operations, including scheduling, emails, calls, and document management.

Provide administrative and personal support to the company owner, including managing calendars and appointments.

Handle invoicing, basic bookkeeping, and expense tracking.

Assist with project coordination, subcontractor communication, and client correspondence.

Coordinate with clients and following up on tasks.

Maintain records, contracts, and project documentation.

Prepare payroll for processing to ensure accurate and timely employee payments.

Order office and job site supplies, as needed.

Support HR functions including onboarding paperwork, timesheets, and maintaining employee files.

Perform additional office manager/personal assistant tasks to ensure smooth business and project operations.

Requirements

Minimum 5 years of experience as an office manager or administrative professional (construction or related field ).

Excellent English communication skills (written and spoken).

Professional in email handling or phone conversations/communication.

Proficiency with Microsoft Office (Word, Excel, Outlook) and general computer/software literacy.

Experience with QuickBooks and/or other accounting software a plus.

Strong organizational and time management skills with the ability to prioritize effectively.

Ability to work independently and anticipate needs.

Spanish speaking is helpful, but not a requirement.

Benefits

Competitive salary based on experience.

Optional 401K and health insurance.

Paid time off for select holidays and more.