Construction Office Assistant

Job DescriptionJob DescriptionJob Description Construction Office AssistantLocation: Ocean Township, NJ
Company: Big Dog Construction / Big Dog Luxury Homes

About Us


For over 30 years, Big Dog Construction has been delivering high-quality home additions, kitchen and bathroom remodels, and now luxury home builds. We are family-owned, client-focused, and committed to excellence.

Were looking for a skilled Construction Office Assistant with strong administrative and accounting abilities to support our growing team. The right candidate will bring 5+ years of experience in a construction office, proficiency in QuickBooks, and comfort with Buildertrend or similar project management software.

Responsibilities

• Manage day-to-day office operations in a fast-paced construction environment.
  
  
• Oversee all QuickBooks entries: accounts payable/receivable, invoicing, reconciliations, and expense tracking.
  
  
• Enter and update project schedules, budgets, and change orders in Buildertrend.
  
  
• Handle client communication, including scheduling, follow-ups, and progress updates.
  
  
• Maintain organized records of contracts, permits, and job files.
  
  
• Process subcontractor invoices, timesheets, receipts, and compliance documents.
  
  
• Coordinate with vendors and suppliers to ensure timely deliveries and accurate billing.
  
  
• Provide administrative support to management and project managers as needed.
  
  

Requirements

• 5+ years of construction office experience (required).
  
  
• Strong proficiency in QuickBooks (required).
  
  
• Experience with Buildertrend or similar construction/project management software ().
  
  
• Solid knowledge of construction processes, documents, and terminology.
  
  
• Excellent organizational and time-management skills.
  
  
• Strong written and verbal communication abilities.
  
  
• Proactive problem-solver with attention to detail.
  
  

Benefits

• Competitive pay (commensurate with experience).
  
  
• Opportunity to grow with a company expanding into luxury home builds.
  
  
• Supportive, family-oriented work environment.
  
  
• Long-term career potential with a stable, established company.