Construction Office Administrator

Job DescriptionJob Description

Job Summary
American Home Exteriors, a trusted roofing and exterior construction company based in Louisville, is seeking a motivated and reliable Construction Office Administrator to join our growing team. The ideal candidate will be detail-oriented, honest, proactive, and eager to learn, with strong problem-solving skills and initiative. Bilingual proficiency in Spanish is required to effectively communicate with our diverse client base and crew.

This role is a great fit for someone who thrives in a fast-paced environment, enjoys working with others, and takes pride in keeping operations organized and running smoothly. Starting base pay is offered, with opportunities for additional earnings through bonuses and referral program incentives.

Responsibilities

• Bookkeeping using QuickBooks to maintain accurate financial records
• Maintain and update Certificates of Insurance (COIs) from subcontractors.
• Regularly update distributor pricing lists on a monthly basis.
• Track and manage expenses for materials and subcontractors on a per-job or per-project basis.
• Answer all incoming calls and provide excellent customer service.
• Coordinate with subcontractors, and sales reps to ensure smooth project execution.
• Handle insurance claims supplements and related documentation.
• Upload to social media.
• Assist with administrative tasks such as filing, data entry, and maintaining office supplies.
• Assist with general office administration and special projects as needed.

Qualifications

• Proven experience in an administrative role within the construction industry or a related field.
• Proficiency in QuickBooks
• Strong organizational and multitasking skills.
• Familiarity with phone systems and office technology.
• Bilingual (English/Spanish) required for effective communication with diverse clients and subcontractors.
• Excellent communication and customer service skills.
• Ability to work independently as well as collaboratively within a team.

If you are passionate about supporting construction projects through effective administration and possess the necessary qualifications, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Benefits:

• Employee discount
• Paid time off
• Professional development assistance
• Referral program