Construction Coordinator

Position Overview
The Construction Coordinator will support the execution of Engineer Procure Construct (EPC), construction management, and program management projects across diverse industries including aviation, commercial construction, electrical transmission & distribution, facilities, manufacturing, oil & gas, power generation, process, and water.
This role is responsible for assisting with project safety, quality, schedule, cost control, procurement, contracts, subcontractor management, documentation, reporting, project turnover, and field-based coordination. The Construction Coordinator will work closely with project managers, field teams, suppliers, and clients to support efficient project execution in alignment with company standards.

Key Responsibilities
Project & Client Support

• Assist in building and maintaining strong client relationships; interface with clients on proposals and project-related matters.
• Support the execution of prime contracts, subcontract agreements, and change orders.

Project Execution & Planning

• Assist with developing and implementing:
  • Project Execution Plans
  • Quality Assurance Plans
  • Safety & Health Plans
  • Subcontracting Plans
  • Staffing Plans
  • Organization Charts
  • Procurement Plans
• Support mobilization and demobilization activities for jobsite setup.
• Aid in securing required project permits.

Procurement & Subcontractor Coordination

• Coordinate supplier and subcontractor registration and prequalification.
• Assist in the creation of RFP packages, bid solicitation, evaluation, and scope-of-work documents.
• Support subcontract administration including RFIs, submittals, change management, and claims mitigation.

Project Controls & Reporting

• Assist with cost reporting, scheduling, WBS development, project setup, and field progress tracking.
• Prepare internal and external reports including budgets, cost summaries, cash flow forecasts, and status reports.
• Participate in review meetings; take minutes and distribute documentation.
• Conduct safety, quality, financial, and progress audits as required.

Documentation & Administration

• Maintain project documentation systems, filing, and recordkeeping.
• Support turnover documentation, warranty administration, and project closeout.
• Assist with subcontractor, supplier, and prime contract invoice processing.

Field & Craft Support

• Assist with onboarding of craft and field supervision personnel.
• Analyze composite crew rates to support labor and equipment cost tracking.
• Monitor craft classifications, progression, training standards, and labor law compliance.
• Support estimating, forecasting, earned value analysis, and unit rate management.
• Coordinate construction equipment inventory and allocation.

Other

• Perform additional duties as assigned.
• Ensure compliance with all company policies, procedures, and safety programs.

Qualifications
Education & Experience

• Bachelor’s Degree in Construction Management, Engineering, or related field preferred.
• Equivalent experience may be substituted in lieu of degree.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access).
• Knowledge of document control systems, cost control tools, scheduling platforms, and project management software is preferred.

Professional Skills

• Excellent verbal and written communication abilities.
• Strong organizational, analytical, and problem-solving skills.
• High attention to detail with the ability to handle large workloads and multitask in fast-paced environments.
• Must meet company driving requirements.