Construction Administrative Assistant in Seattle
Job Description
2026 Construction Administrative Assistant (Part-Time)
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Target Responsibilities and Competencies: Customer Service
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• Manage all incoming communications via email, phone, and in-person visitors
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• Intake all client details and site information
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• Track all contact information and communication notes in Salesforce
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Target Responsibilities and Competencies: Administration Support
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• Maintain an organized office calendar and schedule meetings and appointments as needed
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• Perform errands (e.g. post office) and office housekeeping
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• Process and log accounting related items such as invoices, payments, receipts, etc.
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• File, organize, and maintain hard and soft copies of company documents
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• Demonstrate proficiency in Word, Excel, Microsoft Suite, Microsoft Teams, Gmail, Google Drive/Docs, Google Calendar, iCloud, Zoom, and more.
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Target Responsibilities and Competencies: Installation and Project Coordination
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· Research jurisdiction and utility application, permitting, and installation requirements
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· Schedule site visits, installations, and inspections with clients and utilities
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· Fill out and submit applications and pay fees to pull permits and interconnection agreements
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· Merge installation documents into site packages for field team
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· Permitting, AHJ and Utility correspondence
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Minimum Qualifications
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• Excellent communication, writing and customer service skills
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• Excellent computer competency and high WPM
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•College-level education or equivalent
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Desired Qualifications
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• 2+ years of Administrative experience
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• 2+ of Project Management or Coordination experience
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• Solar or Construction industry experience
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Work week: Part-time hours / flexible and changing hours depending on work load between 8:00 AM - 5:00 PM
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Location: Office
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Rate of pay: $25.00-$35.00 / hour dependent on relevant on experience