Construction Administrative Assistant

Job Description

Position: Construction Administrative Assistant

Location: El Cajon, CA

Pay Range: $23-$26/hr.

Hours: Full time onsite, Monday-Friday 7:00AM-4:00PM

Immediate Administrative Assistant opening for a well-established Structural Concrete and General Contracting construction company. The ideal candidate takes the initiative, is detailed orientated and has 2+ years of administrative experience and is looking for a long-term opportunity with a growing construction company. 

Responsibilities:

·        Electronic filling

·        Monitor and respond to daily estimating emails and assist estimators with prepping bids and meeting deadlines.

·        Processing and filling out required bid paperwork and requests bid bonds and payment performance bonds as needed. 

·        Conduct data entry tasks for the office and staff.

·        Organize and file fleet management documents.

·        Assist payroll administrator with prevailing wage needs.

·         Shadow payroll administrator and create policy and procedures for cross training.

·        Assist with any billing needs to help track releases.

·        Shadow billing administrator and create policy and procedures for cross training.

Requirements/Qualifications:

·        High School Diploma or GED required.

·        2+ years of administrative assistant experience.

·        Ability to work in MS Office Suite: Outlook, Word, Adobe and excel required.

·        Certified Payroll experience. 

·        Notary license a plus but not required.

·        Estimating/Bidding knowledge a plus.

·        Ability to handle confidential information with discretion.

·        Strong attention to detail and organizational skills.

· Excellent communication and time management skills.