Conference Planner, REMOTE (BG25091112)

Job DescriptionJob DescriptionThe Bowen Group, a values-led, industry leader in strategic communications, telehealth, health communications and wellness services, and staffing is searching for a Conference Planner. This is an outstanding opportunity to join our team supporting the Office of Financial Readiness as a full-time team member.This position is full REMOTE. These are locations from which we can consider a hire for this position: AL AZ CA CO CT DC FL GA IL IO MD MA MI MS NJ NM NY NC ND OH PA RI SC TX UT VA WA WV.This position is on a contract which expires March 11, 2026. Potential for future opportunity in this or a similar position exists but is not guaranteed.
CORE FUNCTIONS
Coordinate activities of staff, venue personnel, or clients to make arrangements for group meetings, events, or conventions.

• Work with team and client to plan all aspects of large and small virtual and in-person events, including but not limited to venue selection, platform selection, registration process, digital and hardcopy materials for use leading up to and during the event, theme, and technology needs.
• Develop event planning timelines and monitor proactively to ensure team meets all deadlines.
• Manage event registration processes from setup and instructions through after-action reporting.
• Plan, travel and conduct site visits for venue selection with clients and program manager.
• Lead client planning meetings and internal team planning meetings.
• Manage the digital event platforms from coordinating team support, providing demonstrations to client or recommendations of specific capabilities to fit goals of event.
• Manage and provide day-of-event support, including registration and check-in, vendor management, note-taking, and problem-solving.

Skills in:

• Coordinating timelines and requirements across internal and external teams.
• Maintaining accurate information on notification or scheduling applications and/or websites.
• Identifying and tracking attendees and staff.
• Conveying event information to clients and internal team.
• Leveraging existing resources to strategize an event.
• Adjusting event information thoroughly across all media.

Ability to:

• Manage all aspects of the planning and organization of virtual and in-person events including theme development, equipment and technology needs, invitation and registration system support, material development, support for day(s) of event, and after-action report development.
• Conduct market research on platforms, venues and speakers, gather information, and negotiate contracts prior to closing any deals.
• Interact, engage and coordinate with government stakeholders and high-level officials to collect requirements and provide reports for program events.
• Collaborate with the Operations Manager to create schedules and manage projects to ensure that major event milestones are met and delivered according to project schedules.
• Ensure compliance with insurance, legal, health, and safety obligations.
• Propose ideas to improve provided services and event quality.
• Create and maintain websites for organizational events using an event management system.
• Specify and organize staff requirements and coordinate their activities.
• Engage and respond with event attendees as main point of contact.
• Manage and provide day-of-event support, including registration and check-in, vendor management, note-taking, and problem-solving.
• Proactively manage arising issues and troubleshooting during rehearsals or day of the event.
• Coordinate registration and contracting of booths at conferences and workshops.
• Conduct pre-and post-event evaluations and report on outcomes.
• Effective communication skills
• Self-direction
• Problem-solving
• Teamwork
• Attention to detail
• Organization

Project ManagementPlan, direct or coordinate deliverables of the project team. Formulate team strategies and manage daily operations.

Customer ManagementPlan, direct or coordinate the distribution of deliverables or services to the customer. Coordinate contract requirements with the project team, determine the preferences of customers and monitor the progress of the collaboration.

Education and Work Experience:

• Education: Bachelor's degree. Experience exceeding the minimum may be substituted for education. Likewise, education exceeding the minimum shown may be substituted for experience.
• Work Experience: 2-4 years experience. Background writing a variety of reports, event collateral materials, and brochures for a wide range of marketing research and analysis.

Industry Knowledge:

• Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Communication and dissemination techniques and methods. This includes alternative ways to inform and notify via various media.
• Knowledge of various event and meeting platforms and registration applications.
• Administrative and clerical procedures in accordance with the company's best practices.
• Terms and concepts commonly expressed in the Armed Services and federal government.
• Microsoft Office Teams meeting and webinar capabilities.

Additional Requirements:

• Must be a U.S. .
• Must be able to obtain a favorable background check.
• Must be available during core business hours aligned with the Eastern Time Zone.

Benefits - We offer a comprehensive benefits package for Full-time Employees to include the following:

• Sign on bonus and relocation incentive may be available
• Health, dental, vision insurance
• Generous paid vacation and holiday leave
• Flexible Spending Account (medical and dependent)
• 401(k) with employer match
• Life insurance
• Short-term and long-term
• Tuition assistance and professional development opportunities

The Bowen Group is proud to be an equal opportunity employer, committed to recruiting, hiring, and promoting qualified people of all backgrounds, regardless of ; ; ; creed; ; ; ; marital status; ; physical, mental or sensory ; ; or any other basis protected by federal, state or local law. Learn more about your EEO rights as an applicant.

The Bowen Group is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. If you have a and require assistance with our online application process, please tell us how we can help by contacting us at recruiting@thebowengroup.com

Note: This accessibility is intended for individuals requiring accommodations and should not be used to check on the status of your application. Inquiries not specific to requesting an accommodation will be discarded.

The Bowen Group participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.