Assistant Site Manager

Job DescriptionJob Description

Title: Assistant Site Manager
Location: Assigned Site
Status: Exempt
Weeks per Year: 52
Hours per Week: 40
Immediate Supervisor: Site Manager

Summary:

The Assistant Site Manager supports the Site Manager in the day-to-day operations of the assigned center(s). This position assists in the planning, coordination, and monitoring of service delivery to ensure compliance with Head Start/Early Head Start regulations and helps ensure high-quality services for children and families.

Specific Duties of the Job:

1. Assists the Site Manager in overseeing all components of Head Start and Early Head Start service delivery at the center, ensuring compliance with applicable performance standards and agency policies.
2. Supports the supervision, training, and day-to-day guidance of center staff to promote effective and efficient service delivery.
3. Helps monitor and maintain documentation, recordkeeping, and reporting requirements for accuracy and timeliness.
4. Assists with processing purchase requisitions, submitting invoices/receipts, and managing center supply orders.
5. Supports parent and community engagement efforts, including volunteer recruitment and leadership opportunities.
6. Provides classroom and food service support as needed.
7. Serves as an advocate for Head Start families and maintains positive, professional relationships with families and staff.
8. Assists in facilitating communication and collaboration between the center and community agencies.
9. Helps disseminate information to parents through letters, newsletters, calls, and meetings.
10. Eats meals with children when possible to promote social-emotional development and supervision.
11. Assists with recruitment efforts for the Head Start and Early Head Start programs.
12. Helps build and maintain partnerships with local agencies, public officials, and community stakeholders.
13. Participates in relevant meetings, training sessions, and professional development opportunities.
14. Supports efforts to obtain volunteer and in-kind contributions.
15. Adheres to all agency policies, Head Start Performance Standards, and Early Childhood Standards.
16. Performs other duties as assigned by the Site Manager or supervisor.

Education and Experience Qualifications:

Education:

• AA/AS or BA/BS in Early Childhood Education, Child Development, or a related field

Experience:

• With AA/AS: Minimum of 2 years' experience in an early care and/or education setting
• With BA/BS: Minimum of 1 year of experience in an early care and/or education setting

Job Requirements

Prior to attaining Regular Employment Status, the following must be satisfied and updated as requested:

1. Proof of degree or certification and experience required for the position
2. Ability to obtain/maintain an annual DHS physical exam
3. Annual TB test
4. Child abuse and criminal background checks
5. Negative drug screen
6. Two professional references and one personal reference
7. Valid Tennessee Driver’s License with an "F" endorsement
8. Proof of liability insurance on a personal vehicle ($25,000/$50,000/$25,000)
9. Proof of U.S. citizenship or eligibility to work in the U.S.

Essential Physical and Mental Abilities

1. Ability to read, calculate, measure, plan, and compile information.
2. Ability to investigate, organize, explain, and present information.
3. Effective oral and written communication in English.
4. Maintain a detailed record-keeping system.
5. Ability to exercise authority appropriately and make rational decisions.
6. Accept direction and recommendations for improvement.
7. Proficiency with technology and office equipment.
8. Physical ability to move up/down stairs and carry items.
9. Lift and carry items up to 40 pounds regularly.
10. Supervise and assist children in indoor/outdoor activities.
11. Provide a safe and secure environment using visual and auditory senses.
12. Participate in activities designed for children, including repetitive movements.
13. Set up, maneuver, and stack classroom equipment.
14. Assist in classroom health and hygiene maintenance.
15. Respond quickly and calmly in emergencies.
16. Tolerate standard cleaning solutions used in childcare settings.

Essential Functions Related to Working Conditions

1. Ability to manage multiple tasks, interruptions, and changes professionally.
2. Flexibility to work evenings and irregular hours as needed.
3. Willingness to travel locally, statewide, and nationally as required.
4. Ability to use a personal vehicle for work-related activities.
5. Ability to work in a variety of environments, including non-climate-controlled settings.
6. Effective interaction and teamwork with diverse populations.

General Responsibilities

1. Project a positive attitude when communicating with employees, clients, and the public.
2. Serve as a role model for employees, clients, and community partners.
3. Facilitate open communication within the organization.
4. Represent Mid-Cumberland Community Action Agency positively in the community.
5. Report any signs of child abuse, neglect, illness, or accidents per agency policies.
6. Maintain confidentiality regarding program, children, family, and employee information.
7. Comply with all agency policies and procedures.
8. Understand and promote the mission, goals, and objectives of Mid-Cumberland Community Action Agency and Head Start/Early Head Start.

Equal Opportunity Employer Statement

Mid-Cumberland Community Action Agency is an equal opportunity employer. We will not discriminate and will take affirmative action to ensure non-discrimination in employment and all associated conditions based on , , , , , , creed, , veteran status, , , or expression. This employer participates in E-Verify.