Assistant Project Manager

Job DescriptionJob DescriptionDescription:

Responsibilities:

• Create projects in Project Management system.
• Gather pertinent information from the PM/Estimator and enter schedule of values
• Review of contracts before submitting for signature and approval
• Order rental equipment or materials as requested by journeymen or project managers
  • Ensure rental equipment has been returned in a timely manor
• Oversee team manpower with assistance from the PM’s
• Prepare and upload any plans or documents to Project Management system as requested by PM or journeymen
• Assist in preparations for meetings and presentations
• Pull permits
• Manage your team’s shipping and receiving area
• Manage and control and stay on top of all lighting/gear orders for all projects
• Prepare and obtain all service applications
• Prepare and obtain any energy rebates
• Prepare and track project invoicing and change orders through Procore
• Inform Field team of daily schedule and keep your team’s manpower schedule up to date on Project Management system
• Complete all A.I.A. & billing forms and ensure that billings are submitted on time
• Procure all P & L requests for PM’s
• Procure all Man Hour reports for PM’s
• Obtain travel arrangements for traveling field team members or office staff
• Obtain and return submittals from vendors after PM’s have reviewed and approved
• Review field time sheets for accuracy
• Review and approve all payables
• Alert accounting and Office Manager of any field team members that are working on prevailing wage projects, are working out-of-town or working any shift work
• Provide and assist with manpower forecasting for the PM’s in Project Management system
• Renew state licenses and track for all states
• Create and deliver panel schedules as-needed
• Prep and prepare all project invoices and ensure they are sent out on time and per the contract
• Ensure Unbilled PO list is cleaned up, accurate and we are not missing invoicing for any of our clients
• Complete city Lighting Compliance/’Comm Check’ form when required for projects
• Submitting Close out documents and project warranty letters at project completion
• Assisting PM with Load Calculation Sheets for utility provider

Requirements:

Education: High School or equivalent

Experience:

• Construction Experience 1 year ()
• Project Management 1 year ()

Schedule: Monday to Friday

Benefits:

• Flexible schedule
• 401(k)
• 401(k) match
• Dental
• Medical
• HSA
• Life Insurance
• Paid Time Off
• Phone Stipend