Assistant Project Manager

Job DescriptionJob Description

Assistant Project Manager Job Description

Reports to: Managing Partner

Job Overview: The Assistant Project Manager is responsible for supporting the Project Manager in the execution of assigned construction projects.

Responsibilities and Duties:

• Help manage multiple projects at various stages of work. Reviews records of documents and inputs entries into proper accounts per NWBC Best Practices.

• Plan, organize and lead OAC meetings, including minutes and updates in Procore. Ability to take/compose meeting minutes, structure project meeting agenda and update with weekly photos.

• As instructed, help with preconstruction coordination including estimating and contract negotiations.

• Ability to recognize and execute priorities; manage time; and address issues that most affect schedule, cost, client happiness.

• Thorough understanding of NWBC Best Practices, including NWBC purchasing process and ability to buy out subcontractors/materials commensurate with APM level under the supervision of Project Manager and/or Senior Project Manager. Be able to write a basic scope of work under the direction of the Project Manager and/or Senior Project Manager.

• Working knowledge of project management software including Excel, MS Project, Procore commensurate with APM responsibilities.

• Manage project documents in Procore, update contract set documents, implement distribution of documents updates to internal and external project stakeholders.

• Review, track and distribute RFIs. Compose RFIs with oversight of PM and/or Superintendent.

• Receive, review, track, and process submittals. Understand how to review a submittal vs. specifications/project plans.

• Able to read/interpret construction documents. Understand applicable building codes and basic structure of construction specifications.

• Understand contents of and assist in the development and distribution of bid documents for subcontractor and material RFPs.

• Thorough understanding of material/subcontractor bid leveling and scoping sheet.

• Track and inspect material deliveries against project submittals, quality, and process in applicable accounting software/Sage.

• Thorough understanding of construction schedule development and ability to use MS Project to produce master schedule and two-to-four-week (or required) lookaheads to assist Project Manager and Superintendent.

• Thorough understanding of building permit process for respective territory, maintenance of permits, and lead times for procuring for respective materials. Update and track current permits and material deliveries.

• Process project closeout documents and quantify requirements (including documentation from subcontractors). Track closeout and warranty process with owner through completion of project in accordance with NWBC Best Practices.

• Assist the Project Manager with tracking/reviewing project costs and scheduling to ensure completion of project within budget and in conformance with contract.

• Ability to communicate with clients and trades of various backgrounds and educational levels.

FLSA Employment Status: Salary, Exempt.

Essential Traits & Characteristics:

•Decision making skills

•Leadership skills

• Can work independently or with others

• Strong communications skills

• Quick problem solver

• Time management skills

Qualifications:

•Advanced Office (specifically MS Project), Procore and Bluebeam skills

•Familiarity with rules, regulations, best practices, and performance standards

•Ability to work with multiple discipline projects

•Project management and supervision skills

•Familiarity with working on a construction jobsite

•Knowledge of MS Office Suite, Procore, Bluebeam and other construction management software