Assistant Project Coordinator/Administrative Assistant
Job DescriptionJob Description
Van Cleef Engineering Associates, LLC (Van Cleef) is a dynamic, multi‐disciplined consulting civil engineering firm of Engineers, Certified Inspectors, Landscape Architects, Planners and Land Surveyors. With offices in New Jersey and Pennsylvania, we provide expertise in all of the major areas of civil engineering, municipal engineering, municipal planning, and land surveying.
Van Cleef is proud to have been recognized in PA and NJ as a “Best Place to Work” for 2024 - another great reason to choose to work with Van Cleef!
We are currently seeking an Assistant Project Coordinator/Administrative Assistant to join our team in Hillsborough, NJ. In this role, you will have the opportunity to partner closely with our technical and administrative teams to provide the support necessary to drive operational success. This position can be either full time or part time, but both schedules will require working in the office 5 days per week.
Responsibilities include, but are not limited to:
- Handle project correspondence by preparing and reviewing project proposals, memos, meeting minutes and emails
- Prepare communications such as memos, emails, invoices, reports and other correspondence
- Create, edit and/or format presentations, technical reports and proposals
- Write and edit communications, from letters to reports and instructional documents
- Compose timely responses to a variety of written inquiries. Communicate with clients to identify and define project requirements, scope and objectives (at the direction of the Project Coordinator or Project Manager.)
- Create and maintain filing systems, both electronic and physical
- Schedule appointments and maintain calendars
- Support internal document retention plan by leading a document archival project
- Review document folders in boxes and sort documents, log/track files, scanning, copying, filing
- Answer phones and greet visitors
- Prepare packages to be shipped and deliver packages to on-site mail drop-off locations if necessary
- Act as a backup for administrative office services, as needed
Qualifications:
- H.S. Diploma required; Associate or Bachelor’s Degree
- Minimum of 3 + years of administrative support experience, preferably at a professional engineering or construction consulting firm
- Professional demeanor and effective communication skills
- Effective and efficient data management and interpersonal skills
- Strong skills in Microsoft Office Suite (Word, Excel, Power Point)
What We Offer
We are committed to creating a personal and professional environment where we can build and focus on helping communities through teamwork and support. Our local offices provide our employees with opportunities for professional development and growth, including our Professionals Group, a flexible working environment, and times to celebrate our accomplishments together. Van Cleef provides a fun, flexible, and challenging environment and embraces the core values of integrity, quality, accountability, ownership, and work life balance to guide our decisions and empower employees.
- Medical/Rx Insurance
- Dental Insurance
- Vision Insurance
- Traditional and Roth 401(k) retirement savings plan with company match
- Paid holidays, vacation and sick days
- Company-paid Life insurance
- Company-paid Long-Term insurance
- Voluntary Long-Term Care insurance
- Tuition reimbursement program (postgraduate)
- Professional Licensing reimbursement
- Gym membership reimbursement
- Flexible Spending Account (FSA)
Compensation:
Hourly Salary Range: $20 - $24 commensurate with experience.
Additional Information
Van Cleef is a proud Equal Opportunity Employer (EOE). We celebrate and are committed to creating an inclusive environment for all employees. Qualified applicants are considered for employment without regard to , , , , , , , or veteran status.
This position is not eligible for H1-B or any other visa sponsorship.
We thank all applicants; however, only shortlisted candidates will be contacted.