Assistant Operations Manager

Job DescriptionJob Description

The Assistant Operations Manager is responsible for ensuring day-to-day coordination across all operational activities. This role focuses on communicating with internal teams, preparing and tracking workflows, and supporting smooth execution of projects and tasks. Acting as the central point of contact, this individual manages schedules, priorities, and deadlines while proactively stepping in to complete work as needed. The role requires a high degree of organization, follow-through, and self-direction.

Key Responsibilities:

• Serve as the main communication hub between leadership, staff, and vendors to ensure clarity of priorities and deadlines.
• Prepare daily and weekly workflow plans and track progress to keep all activities on schedule.
• Provide hands-on support with administrative and operational tasks to keep projects moving.
• Coordinate meetings, agendas, and follow-ups to ensure accountability and alignment.
• Maintain operational records, reports, and documentation accurately and consistently.
• Respond quickly to emerging issues and re-prioritize as needed to keep work on track.
• Implement established processes and procedures as directed by leadership.
• Support inventory tracking, office supplies management, and general office coordination.
• Be a self-starter who can work independently without constant direction.

Qualifications:

• Bachelor's degree or equivalent educational proficiency
• 3+ years of experience in an administrative, office management, or operations support role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Hands-on, flexible, and willing to step in wherever needed.
• Proficiency in Microsoft Office Suite and basic familiarity with operational systems or workflow tools.
• Professional, reliable, and detail-oriented.