Administrative Construction Assistant

Job DescriptionJob Description

Role Summary:

We’re seeking a sharp, detail-oriented Construction Assistant to support a fast-paced construction business. This role is ideal for someone early in their career who has gained experience and is looking for long-term growth, or for a more experienced individual who has demonstrated consistency and professionalism in past roles.

You’ll help manage critical administrative functions like preparing competitive bids, maintaining up-to-date licenses, and keeping operations running smoothly. This is a great opportunity for someone smart, organized, and motivated to grow with a dynamic company. For the right candidate, there’s room to grow with increasing autonomy and responsibility.

Key Responsibilities:

• Prepare and submit bid packages for construction projects
• Track expiration and renewal deadlines for state/local licenses and registrations
• Draft and edit correspondence, proposals, contracts, and project documents
• Schedule meetings, inspections, and manage basic vendor communications
• Provide general administrative support to owner and operations teamSupport bookkeeping, reporting, or scheduling tasks
• Organize digital and paper files; track deadlines, renewals, and documentation

Who We Want:

• You’ve worked your way up — starting small and proving yourself.
• Or, you’ve shown long-term stability and dependability in one or two roles.
• You’re organized, detail-oriented, and eager to take ownership.

What We’re Looking For:

• Extremely organized with strong attention to detail
• Proven ability to grow professionally (e.g., advancement on past resumes)
• Tech-savvy: able to quickly learn construction platforms and tools (e.g., Procore, Sage, Excel, Drop Box, Adobe, Word)
• Excellent written and verbal communication skills
• Self-starter who takes ownership of their work
• Comfortable handling confidential or sensitive information professionally
• Positive, can-do attitude
• Strong written and verbal communication
• High level of integrity and dependability

Qualifications:

• High school diploma or higher
• Experience preparing bids or proposals is a strong plus
• At least 1 year of administrative or office experience (construction field a plus)
• Track record of either:
  • Steady progression from entry-level positions, or
  • Long-term stability in prior roles if more experienced

Company DescriptionG.L. Capasso is a family owned specialty construction company. We have been in business for over 40 years and are a leader in our industry. We perform public and high end private construction work throughout CT, NY, NJ and MA. We are seeking a construction assistant to be based in our New Haven, CT office. If you are interested in working for a growing company that values employee development, provides a collaborative work environment, and offers continual job advancement then G.L. Capasso could be the place for you.Company DescriptionG.L. Capasso is a family owned specialty construction company. We have been in business for over 40 years and are a leader in our industry. We perform public and high end private construction work throughout CT, NY, NJ and MA. We are seeking a construction assistant to be based in our New Haven, CT office. If you are interested in working for a growing company that values employee development, provides a collaborative work environment, and offers continual job advancement then G.L. Capasso could be the place for you.