Administrative Assistant IV

Administrative Assistant IV
Location: Houston, TX
Duration: 4 months (Possibility to extension)
Rate: $40 per hour

Position Overview
We are seeking a highly experienced Executive Administrative Assistant to provide high-level administrative and operational support within a fast-paced corporate environment. This role requires a polished professional with exceptional organizational skills, executive presence, and the ability to manage sensitive and confidential information while supporting senior leadership and executive operations.

Key Responsibilities

• Coordinate conference room scheduling, executive meetings, and floor activities.
• Manage visitor access, visitor management systems, and adherence to security protocols.
• Provide administrative support to senior executives and executive assistants as needed.
• Maintain executive office areas, meeting spaces, and related facilities.
• Coordinate catering, logistics, and support for executive meetings, events, and leadership functions.
• Manage distribution lists, communications, mail handling, and administrative requests.
• Submit and track maintenance and facility-related requests.
• Assist with executive-level event planning and execution.
• Support emergency preparedness initiatives and building safety procedures.
• Provide basic troubleshooting assistance for conference room technology and AV equipment.
• Coordinate with vendors for catering, maintenance, and special events.
• Perform additional administrative duties as required to support business operations.

Required Qualifications

• Minimum 8–10 years of executive-level administrative or receptionist experience.
• Experience supporting C-Suite executives within a large corporate environment.
• Strong knowledge of executive office operations and corporate protocols.
• Exceptional organizational, multitasking, and prioritization skills.
• Excellent verbal and written communication abilities.
• Advanced proficiency with Microsoft Office Suite.
• Experience with visitor management systems and administrative technologies.
• Ability to handle confidential and sensitive information with discretion.
• Professional executive presence, demeanor, and appearance.

Preferred Qualifications

• Experience supporting senior leadership within a large, complex organization.
• Familiarity with AI productivity tools, including Microsoft Copilot or similar technologies.
• Strong executive communication and stakeholder management skills.
• Leadership mindset with a willingness to drive process improvements and digital adoption.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.