Administrative Assistant, HR (Hybrid): 25-00179

Job DescriptionJob Description

Administrative Assistant, HR

Location; Newport Beach, CA (4 days on site)

JOB DESCRIPTION

As a Department Administrative Assistant, you'll play a key role in providing a broad range of administrative and technical support to the HR leadership team.

• Partner, collaborate and provide comprehensive support to the HR department (department initiatives, meetings, or projects).
• Book business travel and submit expense reports for HR leaders.
• Maintain and update department distribution lists.
• Coordinate and organize events (group business meals, meetings, and training sessions).
• Treat and address applicable issues with utmost sensitivity and confidentiality.
• Anticipate the needs of the HR leadership team and act accordingly.
• General management of calendars for HR leadership.
• Serve as a point of contact for all internal and external visitors and interact with them in a professional. manner.
• Prepare correspondence and documents using demonstrated proficiency in written communication.
• Complete assigned processing, documentation, and reports using knowledge of applicable systems and contacts.
• Complete miscellaneous tasks and projects.

QUALIFICATIONS

• 2+ years of administrative experience supporting senior-level executive.
• Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams, and Outlook) and Adobe Acrobat.
• Approachable, professional, and self-motivated individual with a positive and collaborative attitude.
• Ability to make independent decisions regarding planning, organizing, and scheduling work.
• Excellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time-sensitive projects and adapt to changes quickly.
• Excellent problem solving and administrative skills to handle a wide variety of complex situations.
• Ability to resolve conflicts involving specific administrative responsibilities.
• Extremely detailed-oriented and uses sound judgment.
• Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills.
• Must have:
  • 2+ years' experience or 4 year college degree
  • Calendaring / Meeting Coordination
  • Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills
  • Experience with event planning
  • Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams, and Outlook) and Adobe Acrobat

Company DescriptionPlatinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, and referral bonuses.Company DescriptionPlatinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, and referral bonuses.