Administrative Assistant - Earth & Environmental Science

Administrative Assistant

The Department of Earth and Environmental Sciences and the Environmental Studies Program are seeking an Administrative Assistant to support daily operations, communications, and event oversight. This individual will provide administrative support to leadership teams for the Department and the Program. They will work with Department staff and faculty, and when appropriate the Office of University Communications, on external communications such as website management, social media engagement, department digital media, and newsletters. They will plan, schedule, and oversee Department and Program meetings, meals, and events. A strong candidate will be able to manage multiple tasks and projects simultaneously by prioritizing, setting clear expectations, and managing time to meet deadlines.

Responsibilities for this role include:

Serve as the main point of contact for office communications by phone, email, or walk-in

Coordination and planning of department and Environmental Studies Program events such as public talks, faculty candidate visits with job talks, student recruitment, seminars, parties, colloquia

Printing and organizing exams, class handouts, and scanning course material for faculty teaching support

Keep inventory of office and lab supplies, restocking as needed

Manage the shipping, arrival, and distribution of mail and packages

Manage the Department's social media content and track engagement

Responsible for the Department's website content upload and maintenance, meeting with faculty and the Assistant Director to keep information updated and accurate

Work with faculty to design, write, and publish department news items

Distribute Department newsletter: gathers content on department & university events, student job opportunities, and member achievements

Coordinate with Environmental Studies Program staff on all communications that overlap between the Department and the Program

Guest outreach: Maintain communication with seminar guests, ensuring all information for their visit is disclosed and coordinated

Arrange international and local travel arrangements for 15-20 visitors during each academic year: book flights, hotels, and transportation, dinner reservations

Create and coordinate each seminar guest's schedules with faculty and students

Requirements:

High school diploma; Bachelor's degree is

One year of previous administrative support experience is required. Experience in higher education is desired

Closing Statement:

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

Tuition remission for Employees

Tuition remission for Spouses and Children who meet eligibility requirements

Generous Medical, Dental, and Vision Insurance

Low-Cost Life Insurance

Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans

Paid Holidays Annually

Generous Sick and Vacation Pay

Additional benefits can be found on

employee handbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at

nondiscrimination notice .