Administrative Assistant (Construction)

Job DescriptionJob Description

LOD Staffing has openings for Construction Administrative Assistant

Location: San Antonio TX

Work Schedule: Monday – Friday / Some weekends / 6:30am – 3:30pm

Rate of Pay: $20-$27/hr Depending on Experience

Position Summary

The Construction Administrative Assistant provides clerical and administrative support to project managers, superintendents, and office staff to ensure the efficient operation of construction projects. This role is responsible for maintaining organized records, coordinating communication, and assisting with the day-to-day administrative needs of the construction team.

Essential Duties and Responsibilities

• Provide administrative support for construction projects, including filing, data entry, scheduling, and correspondence.
• Assist in preparing and processing contracts, submittals, RFIs (Requests for Information), change orders, and purchase orders.
• Maintain project documentation, logs, and records in both paper and electronic formats.
• Support project managers with bid preparation, proposals, and reports.
• Track and process invoices, payments, and expense reports.
• Answer phones, direct calls, and provide customer service to clients, vendors, and subcontractors.
• Schedule and coordinate project meetings, prepare agendas, and record/distribute meeting minutes.
• Monitor and update project schedules and assist in maintaining timelines.
• Assist with permit applications, compliance documentation, and safety recordkeeping.
• Perform general office tasks such as ordering supplies, handling mail, and maintaining office organization.

Minimum Qualifications

• 1–3 years of administrative or office experience; prior experience in the construction industry strongly .
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with construction/project management software (Procore, Buildertrend, Bluebeam, or similar) a plus.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy in recordkeeping.
• Ability to maintain confidentiality and professionalism at all times.
• Strong customer service and interpersonal skills.

Working Environment

• Work primarily performed in an office setting with occasional visits to construction sites.
• May be exposed to noise, dust, and weather conditions during site visits.
• Standard schedule is Monday–Friday, but occasional overtime may be required based on project needs.

Physical Requirements

• Ability to sit at a desk and work on a computer for extended periods.
• Ability to lift and carry up to 20 pounds of files, office supplies, or equipment.
• Manual dexterity to operate office equipment including computers, phones, copiers, and scanners.
• Ability to walk, stand, climb stairs, and navigate uneven surfaces during site visits.
• Adequate vision, hearing, and speech to communicate effectively.

Mental Requirements

• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and accuracy in handling documents and data.
• Ability to adapt quickly to changing project requirements and priorities.
• Effective problem-solving and decision-making skills.
• Professional communication and interpersonal skills to interact with staff, contractors, and clients.
• Ability to work independently and as part of a team.

Company Description

Labor On Demand, Inc. d.b.a. LOD Staffing is a knowledgeable and passionate employment agency servicing the Austin and San Antonio metropolitan area. For nearly two decades, we have strived to bring the right people together with the right jobs. Whether it is an opportunity for a new career, seasonal work, or a part-time gig to provide extra income, we take extraordinary pride in matching you with a position that satisfies your employment needs. Join our team today and let us help you find your next exciting career opportunity. We look forward to meeting you!

EEO Statement

Employees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of , , , (including and ), , parental status, , , , family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

Employees of Labor on Demand Inc. are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.

Company DescriptionLabor On Demand, Inc. d.b.a. LOD Staffing is a knowledgeable and passionate employment agency servicing the Austin and San Antonio metropolitan area. For nearly two decades, we have strived to bring the right people together with the right jobs. Whether it is an opportunity for a new career, seasonal work, or a part-time gig to provide extra income, we take extraordinary pride in matching you with a position that satisfies your employment needs. Join our team today and let us help you find your next exciting career opportunity. We look forward to meeting you!

EEO Statement

Employees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of , , , (including and ), , parental status, , , , family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

Employees of Labor on Demand Inc. are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.Company DescriptionLabor On Demand, Inc. d.b.a. LOD Staffing is a knowledgeable and passionate employment agency servicing the Austin and San Antonio metropolitan area. For nearly two decades, we have strived to bring the right people together with the right jobs. Whether it is an opportunity for a new career, seasonal work, or a part-time gig to provide extra income, we take extraordinary pride in matching you with a position that satisfies your employment needs. Join our team today and let us help you find your next exciting career opportunity. We look forward to meeting you!\r\n\r\n\r\nEEO Statement\r\n\r\nEmployees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of , , , (including and ), , parental status, , , , family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.\r\n\r\n\r\nEmployees of Labor on Demand Inc. are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.