Administrative Assistant for Civil Engineering Firm

Job DescriptionJob DescriptionBenefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 

General Admin Responsibilities 

• Greet guests & answer phones
• Open & distribute mail
• Scan receipts & light filing
• Calendar Management for partners & admin
• Meetings: run agenda, zoom set up, meals/refreshments, taking & distributing notes
• Planning & coordinating & catering company events: happy hours, team building, holiday parties, and in person client meetings.
• General office & breakroom tidiness 
• Office supplies orders, inventory & organization
• Maintain Coffee Machine & supplies.
• Weekly HEB order for employee kitchen & occasional Costco run.
• Water office plants 
• Assist with coordinating office maintenance/repair services 
• Setup employee workstations & coordinate with IT support 

Civil Engineering Support 

• Email management, online payments & receipts for COA permits
• Assist in preparing reports & applications, downloading documents, and compiling checklist items. 
• Arranging delivery of documents: USPS Certified mail, courier orders, print services, hand delivery to Travis County Tax office and COA Permitting & Development Center.

Partner Support & Misc Errands

• Order lunches
• Pickup/drop off dry cleaning
• Amazon returns
• Other miscellaneous errands

Qualifications

• Excellent written and verbal communication skills.
• Bi-lingual is a plus but not required
• Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel
• Highly organized with excellent time management skills and the ability to prioritize projects