Administrative Assistant - Chemical & Biological Engineering
Why Work at BYU
As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life."
Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth-all situated within a beautiful and historic campus-make it hard to imagine a more inspiring place to work.
Brigham University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.
Job Description
Administrative Assistant
Join our Chemical and Biological Engineering department as an Administrative Assistant, where you'll play a vital role managing operations, finances, and the graduate program for about 60 students. You'll have the opportunity to supervise student employees, support faculty, and connect with staff and administration to keep the department running smoothly. If you're looking for a meaningful role with variety and impact, this is the position for you!
What you'll do in this position:
1. Manage Department Financials
Support budget planning, reconciliation, and reporting in coordination with the department chair and business manager.
Oversee department funds including endowments, scholarships, and wage budgets.
Submit stipend contracts, tuition payments, and track expenditures for graduate and undergraduate employees.
2. Oversee Graduate Program Administration
Track graduate student progress from admission through graduation; ensure compliance with university policies.
Manage graduate admissions, stipends, tuition, evaluations, and faculty advisor assignments.
Coordinate graduate events and support international student compliance and communication.
3. Support Department Operations
Plan and manage department events, faculty evaluations, and hiring paperwork.
Supervise part-time student employees and coordinate TA assignments.
Maintain departmental records, meeting materials, and assist with faculty and staff searches.
What qualifies you for this role:
Required
A firm commitment to the mission of BYU
High School diploma with 3 - 5 years office experience
Associate's or Bachelor's degree
Work experience in a post-high school educational institution
What we offer in return:
This position comes with fantastic benefits, including:
401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
Generous vacation and sick time, plus 13 paid holidays
Employee assistance program, available to the employee and all members of their household
Tuition benefits for employees and eligible family members
Access to athletic facilities
Excellent medical/dental benefits
Short/long term benefits
Paid parental and maternity leave
Wellness program
Free on-campus parking
Free UTA passes for employee, spouse, and qualified dependents
Discounts at the BYU Store and for many events at BYU
Application Requirements:
Please include a resume and cover letter in your application.
Application Deadline:
The position closes at 12 AM on Monday, September 29, 2025. The last day to submit an application is Sunday, September 28, 2025.
Pay Grade:
49
Typical Starting Pay:
$22.00 to $28.75 an hour
Required Documents:
All Staff positions require a resume.
Refer to the Job Posting for any additional required documents.
Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.
Brigham University is an equal opportunity employer, including and protected veteran status.
Brigham University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!