Administrative and Marketing Coordinator - HVAC
Job DescriptionJob Description
EcoAir MJ Corp is Hiring: Administrative and Marketing Coordinator – HVAC
Location: New York / Long Island, NY
⏰ Schedule: Full-time (Monday–Friday, 8:00 am – 5:00 pm)
Compensation: $22–$28 per hour (based on experience) + performance bonuses
About EcoAir MJ Corp
We are a growing company specializing in the installation, repair, and maintenance of HVAC systems (mini splits, PTACs, and central systems) in New York and Long Island. Our goal is to provide fast, professional, and high-quality service, and we’re looking to bring on an administrative professional who can help drive business growth.
Role: Administrative and Marketing Coordinator – HVAC
This position combines administrative duties, customer service, and support for digital marketing. It’s ideal for someone organized, proactive, and bilingual who is eager to grow in the HVAC industry.
Key Responsibilities
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Manage the CRM (Housecall Pro / QuickBooks) and keep leads and quotes updated.
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Coordinate technician schedules and permits (NYC, Nassau, Suffolk).
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Follow up with leads, clients, and quotes within 24 hours.
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Prepare weekly sales and performance reports.
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Manage social media and basic digital marketing (posts, Facebook/Google ads, newsletters).
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Assist with direct client communications (calls, emails, messages).
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Implement time boxing methodology with daily progress reports.
✅ Requirements
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Previous experience in office administration or coordination in service-based companies (HVAC, plumbing, electrical, etc.).
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Proficient with Google Workspace, QuickBooks, CRMs.
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Bilingual in Spanish and English (spoken and written).
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Strong organization and discipline for daily and weekly reporting.
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Basic knowledge of digital marketing (social media, paid campaigns, email marketing).
⭐ (Not Mandatory)
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Experience dispatching HVAC technicians.
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Understanding of permit processes in NYC and Long Island.
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Basic knowledge of HVAC terminology to assist with proposals.