Academic Department Coordinator - Environmental Studies in , us

Academic Department Coordinator - Environmental Studies

Amherst College invites applications for the Academic Department Coordinator - Environmental Studies position. The Academic Department Coordinator - Environmental Studies is a part-time (20 hours per week), year-round position. The expected salary range for this job opportunity is: $27.00-31.00 per hour.
Provides comprehensive administrative support in all areas of operation in an academic department. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas include: faculty support; curricular support; event management; budget support, financial transactions and student employment coordination; communications and office management. Serves as the first point of contact for the department on campus and is required to work on campus 80% of their weekly hours when classes are in session.
Summary of Duties and Responsibilities
Faculty Support
Attend department meetings and support the chair in preparing relevant materials
Assist in faculty searches, including coordinating search process logistics
Assist with reappointment, tenure, and promotion processes
Handle clerical, ordering, and scheduling tasks for the department
Curricular Support
Update course information in the Course Catalog, CPI, and Workday
Assist with course logistics
Assist with departmental majors' records
Manage the course evaluation process for non-tenured faculty
Communicate between the department and the registrar's office regarding courses, majors, graduating seniors, and other academic matters
Coordinate the department's majors' annual prizes and fellowships
Event Management
Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
Coordinate venues, receptions, and publicity for all departmental events
Budget Support, Financial Transactions, and Student Employment
Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday
Assist principal investigators with grant reporting and expenses, if required
Process purchase orders, invoices, and reimbursements
Create budgets in collaboration with the department chair and director of academic finance
Coordinate and maintain student and casual hiring
Communications and Office Management
Maintain department website and electronic files
Scheduling and stocking of supplies in departmental common space(s)
Serve as the liaison between the department and students, faculty, and staff across campus, and the wider community
Qualifications
Required:
High School Diploma or Equivalent
1 year of related experience
Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
Ability to take initiative, work independently, and work collaboratively
Demonstrated high level of attention to detail
Sensitivity to issues of confidentiality
Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
Experience working collaboratively with a diverse community
Successful completion of required background and reference checks
:
Associate's Degree
3 years or more of related experience at a higher education institution
Experience working with Workday or other ERP software