Senior Procurement and Sourcing Specialist

Job Purpose

To handle procurement requests for High Risk goods/services, coordinate and process all aspects of the procurements processes up to the award and execution of the agreement/contract.

Key Activities, Responsibility & Accountability

Activity: Strategic Sourcing and Procurement

Responsibilities and Accountabilities:  

•    Receive the procurement requests (Change orders, Minor tenders, Major tenders, single source, critical procurement, emergency procurement, medium value purchase and general expenditure) for High Risk goods/services to initiate the procurement process

•    Prepare and propose bidders list, follow up with suppliers by email and phone to ensure registration and issue Expression of Interest (EOI) prior to issuing tenders/RFPs

•    challenging the Technical Evaluation Criteria (TEC) to ensure alignment with the Scope of Work (SOW), and prepare Procurement Strategy and bidders list for management approval as per Sub-Delegation of Authority (Sub-DOA)

•    Prepare and issue Invitation to Tender (ITT) and Tender Package documents and ensure all relevant requirements are incorporated including legal and insurance.

•    Manage issued tenders and coordinate all correspondences between Bidders and End-Users including but not limited to issuing Tender Bulletins and clarification requests

•    Manage site visit, pre bid meeting and technical presentation meeting if required. 

•    Ensure all bids are received within bid closing date and verify all submitted bids according to submission instructions and seek management approval when required

•     arrange Technical and Commercial bid opening through bid opening committee or sourcing tolls RFPs to ensure compliance of all submitted proposals

•    Liaise with FNA team for receiving of bid bonds and ensure applicability and validity of receive bonds as per procurement procedures

•    Receive and review the  Technical Evaluation Report (TER) and scrutinize/  challenge the results to ensure alignment with the TEC and recommend evaluation enhancement where required and report findings to the procurement Head/ Manager. 

•    Conduct   the Commercial Evaluation of bids after obtaining approvals and ensure /analyze that all the quoted values are arithmetically accurate and reasonable as per market rate. And obtain approvals from management for commercial evaluation results.

•    Coordinate with legal and insurance teams for any non-compliant bid and lead discussions with suppliers for agreement on terms and conditions as per procurement producers  

•    Negotiate terms and prices with suppliers as requested by ENEC management and seek management approvals when required



 

Responsibilities & Accountabilities (contd.)

•    Monitor the commercial bids validity for tenders in progress

•    Prepare Recommendation for Award (RFA) in line with the approved procurement strategy and commercial evaluation results and submit for Management approval as per Sub-DOA

•    Prepare and review agreement document to the awarded supplier for execution by concerned parties and upload the signed Agreement in the ERP system. 

•    Setup Purchase Order/ Contract on ERP system for executed agreement and submit for approval to allow for user/FNA receive process.

•    Complieall agreements’ related documents and correspondences and ensure availability of information in one file plan.

•    Coordinate with Risk Management Team and End User in an efficient and proactive manner

•    Prepare, Issue and update reports on procurement process and activities to the line manager, as and when required

•    Assign the agreement to Contract Management to take over the post award responsibilities.

•    Assist contract management and user in commercial aspects during execution of agreement.  

•    Evaluate Supplier performance during the Tendering stage.

•    Ensure timely closure of iServices ticket assigned to Procurement Section.

Professional Certifications
Qualifications

Bachelor’s Degree in Business Administration or Chain Management

Experience

5 years of relevant experience in Supply Chain and Supply Chain Management or Procurement preferably in energy, oil and gas sector

Pref - 

•    Chartered Institute of Procurement and Supply (CIPs), 

•    Certified Purchasing Manager (C.P.M.), 

•    Project Management Professional (PMP)