Financial Planning & Analysis (FP&A) Analyst in New York

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Job DescriptionJob DescriptionDescriptionOverview
Under the general direction of the Senior Director of Budget and Planning, the Budget Team prepares and oversees the development and management of the Library’s operating and capital budgets, maintains multi-year financial plans, and supports managers throughout the Library by providing budget analyses, and advises the Development and Government Affairs Offices in the preparation of private and government funding proposals. The FP&A Analyst role reports to the Associate Director, Financial Planning & Analysis and plays a key part in analyzing the Library’s strategic financial plans, and annual operating budgets. The ideal candidate will have strong budgeting experience, familiarity with accounting processes, and excellent analytical and communication skills.

We are looking for someone we can count on to:
Own:

• The responsibility for assisting with the preparation and development of the Library’s multi-year financial plan (FIN PLAN), and annual operating budget
• The reconciliation and maintenance of financial data from multiple sources (e.g., Workday, TM1) to support FIN PLAN, annual budget process, and reporting

Teach:

• Other budget team members on the use of internal budget documents, templates, and reporting tools

Learn:

• The Library’s budget preparation processes and principles of multi-year financial planning
• And support the implementation and optimization of Workday Adaptive Planning, including report creation and system testing
• Develop a solid understanding of fund accounting (restricted/unrestricted), forecasting, and variance analysis
• NYPL's budget structure, achieve Workday proficiency in budgeting, build relationships with library clients, integrate into the Budget team and demonstrate curiosity about library operations from a budget perspective

Improve:

• The integration between Workday and Workday Adaptive Planning, improving efficiency in reporting and optimizing the Library’s financial planning processes

Some expectations for this role are that within:
1 month, this person will:

• Develop an understanding of NYPL's budget structure, achieve Workday proficiency in budgeting, build relationships with library clients, integrate into the Budget team and demonstrate curiosity about library operations from a budget perspective

3 months, this person will:

• Deliver analysis of budget performance, including monthly budget-to-actual results for assigned portfolios, and use prior-year and quarterly actuals to forecast fiscal year-end results
• Support the implementation of Workday Adaptive Planning
• Assist with the budget preparation documents

6 months and beyond, this person will:

• Assist in budget prep tools to aid in developing the annual operating budget
• Support in the creation of Finance Committee meeting materials
• Deepen client relationships through trend analysis in reports

Responsibilities

• Support the Sr. Director of Budget and Planning, Director of Budget and Capital Finance, and Associate Director in FP&A in developing and preparing the annual operating budget and multi-year financial plan
• Compile and reconcile financial data from various sources (Workday, TM1, and internal databases) to support planning and decision-making
• Perform monthly and quarterly budget-to-actual variance analyses and identify key drivers of financial performance
• Monitor spending and funding utilization across nearly 1000 funding sources, proactively flagging issues such as unspent revenue or over-budget variances
• Collaborate with the Associate Director on budget documentation and reconciliation tasks
• Provide budgetary client support to assigned portfolios
• Collaborate with Accounting, Procurement, Development, and Government Relations on various Library initiatives and grants proposals
• Collaborate with Accounting to ensure budget methodologies align with financial statement practices
• Support the optimization of Workday Adaptive Planning, including report and data validation
• Undertakes related duties as required to support the Budget Office and the Library's financial management objectives, including special projects and financial research
• Perform other duties as assigned

Required Education, Experience & SkillsRequired Education & CertificationsBachelor’s degree, Finance or related fieldRequired Experience

• 2+ years of relevant FP&A or accounting experience
• Knowledge of Workday and TM1, Workday Adaptive Planning
• Experience with Workday projects and budgets

Required Skills

• Excellent financial planning and analysis skills and experience, including demonstrated knowledge of fund accounting, financial plan modeling, preparation & monitoring, and financial management systems
• Ability to handle multiple tasks and work well under the pressure of tight deadlines
• Strong analytic, problem-solving and time management skills
• Strong computer skills, including spreadsheets, using Microsoft Windows and Google applications
• Expert-level proficiency with Microsoft Excel and successfully demonstrated ability to produce and manipulate complex spreadsheets and reports
• Strong interpersonal, oral and written communication skills, including the ability to work well, both independently and as part of a team
• Demonstrated ability to handle confidential information using sound judgment and discretion

Managerial/Supervisory ResponsibilitiesN/A
More...Core Values
All team members are expected and encouraged to embody the NYPL Core Values:

• Be Helpful to patrons and colleagues
• Be Resourceful in solving problems 
• Be Curious in all aspects of your work
• Be Welcoming and Inclusive

Work Environment

• Hybrid - 3 days in office, 2 days remote

Physical Duties
May require travel within NYC

Pre-Placement Physical Required?
No

Union/Non Union
Non-Union

FLSA Status
Exempt

Schedule

• 9am-5pm, Mondays-Fridays, 35 hours per week (evenings/weekends as needed) 

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public Library Salary Statement
At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.
Union Salaries are determined by collective bargaining agreement(s).

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