Document Controller in Milan, , Europe & Africa

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Document Controller

• Location: Milan, Italy
• Project: Mozambique LNG
• Work Schedule: Monday-Friday (full-time)
• Duration: 12 months (renewable).
• Applications: Italian or EU (Visa sponsorship not provided).
• Recruiter: Mariana Cortez

Key words: LNG, DCS, EDMS, New Prodom, Document Control, Oil and Gas.



Our Company:

Airswift takes pride in being an international workforce solutions provider.  With 9,000 contractors operating in over 70 countries, Airswift's geographical reach, experience and expertise across the oil and gas, energy, mining, infrastructure and technology sectors is unparalleled.



We are seeking a committed Document Controller to be based in Milan, Italy and be part of the Mozambique LNG project in a 12-month contract with the possibility of extension.



Job Description:

This position exists up to the completion of the development phase including Project close-out. The project management and central controls teams will be based in Paris and the package teams will primarily be based in engineering and site locations in Houston, Milan, London and Mozambique (Maputo & Afungi) during this phase. The position is based in Milan, subject to missions to Project locations as necessary.



The job holder will have to liaise actively with Project Management, related Package and Line Managers, other Document Controllers and Contractors to ensure all activities are in accordance with Company and Project rules, guidelines and procedures.



The Document Controller will act as focal point for Supplier Documentation and Documentation handover.



Key Responsibilities:

• Ensures effective application of the Project Document Control processes, procedures, standards and tools.
• Delivers efficient, effective, and secure control of project information that includes document capture, quality assessment, rejection as applicable, coding, updating, review routing and distribution.
• Responsible for the integrity and completeness of the Project information in the Electronic Document Management System (EDMS). Interfaces with Contractor Document Control team and assures delivery of project documentation that meets the Project standards.
• Ensures documentation and attributes compliance with the Project Information Delivery Requirements specification, specific operations business needs and project schedule.
• Supports activities associated with the information handover to Operations (or other specified post project recipients).
• Utilizes and contributes to the Project lessons learned in accordance with Company best practices.
• Responds to the Project team information and document queries and status requests.
• Build a strong working relationship with the internal project discipline/department team members as well as contractor document controllers.
• Assures integrity and accuracy of the Company and Contractor Master Document Registers.
• Accountable for the maintenance of the Document Distribution Matrix(s).
• Interfaces with the Head Office Document Management Manager, Document Controllers in other project locations, and EDMS Administrator EDMS issues raised by the project team members.
• Document Controller will be assigned to one of the project office locations worldwide.
• Promote and demonstrate an exemplary behaviour with regard to HSSE rules & requirements, with regards to the Company Ethics and “Code of Conduct” policy and for implementing and controlling these rules and requirements within the said area of responsibility.

Qualifications and Experiences:

• 8+ years of experience as a Document Controller, at least 5+ Years experience in Oil & Gas.
• Relevant professional experience gained from at least two different job roles related to engineering and/or supplier document control on projects or business assets, (ideally operator based with full lifecycle experience).
• Relevant professional experience in Supplier Documentation Management.
• Relevant professional experience in managing as-Built and handover to Site and Operation.
• Experience working with: Electronic Document Management Systems, New Prodom, MS Office applications, Adobe Acrobat and Scanning Software.
• Requirements: Fluent English required.

About the Project:

The Mozambique LNG Project started with the discovery of a vast quantity of natural gas off the coast of northern Mozambique in 2010. The Project is operated by the world’s second largest LNG player with a leading presence in Africa – which is uniquely qualified to ensure the Mozambique LNG Project helps to meet the world’s increasing demand for sustainable, reliable and cleaner energy source.



Context and Environment:

In September 2019, a few months after project FID, TE acquired Anadarko’s operating share (26.5%) of MozLNG Area 1 alongside several Partners from Japan, India and Thailand, and the Mozambiquan Oil company, ENH. 



The next step

We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.



For further information please apply with your updated CV or email Mariana Cortez at mariana.cortez@airswift.com





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