Buyer and Procurement Specialist in West Unity

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Job DescriptionJob Description

JOB TITLE: Buyer & Procurement Specialist

DEPARTMENT: Supply Chain

REPORTS TO: Plant Manager

FLSA Status: Non-Exempt (Hourly)

Employment Type: Full-Time

Location: West, Unity Ohio

POSITION SUMMARY:

The Buyer & Procurement Specialist ensures timely and accurate purchasing of all raw materials and packaging to support uninterrupted production. The role also manages supplier communication, pricing accuracy, and vendor data for assigned suppliers while partnering with the Corporate Procurement team on strategic vendors. This position provides essential coordination across Production, Scheduling, Accounting, and Sales to maintain reliable supply, accurate costs, and disciplined use of the Macola ERP system.

ESSENTIAL FUNCTIONS:

Buying (Primary Focus)

·        Issue purchase orders for all raw materials and packaging.

·        Schedule deliveries and track order progress to ensure on-time arrival.

·        Monitor daily material availability and follow up with suppliers on delivery status.

·        Manage order confirmations, shipment notices, and delivery date updates.

·        Ensure accurate receiving and reconciliation of materials in Macola/ERP system.

·        Work closely with warehouse and logistics teams to resolve receiving discrepancies.

·        Coordinate customer materials for tolling business

Procurement Support

·        Maintain vendor pricing, lead times, MOQs, and contract terms in Macola/ERP system.

·        Obtain updated pricing, quotes, and commercial terms as needed.

·        Support preparation for pricing reviews and negotiation discussions.

·        Maintain supplier scorecards for selected vendors and report performance metrics.

·        Review invoices for accuracy and collaborate with Accounting on corrections or credits.

·        Manage day-to-day communication and troubleshooting with assigned suppliers.

·        Track cost changes and support Sales with cost inputs for pricing analysis.

·        Work with Corporate Procurement on strategic sourcing, long-term contracts, and key vendor management.

Inventory & Cross-Functional Coordination

·        Work with Production Scheduling to maintain adequate inventory levels.

·        Collaborate with Quality to maintain certificates, SDS, and supplier documentation.

·        Support month-end close by ensuring accurate PO, cost, and receiving data.

·        Participate in continuous improvement initiatives to streamline procurement workflows.

KNOWLEDGE / QUALIFICATONS / SKILLS / EXPERIENCE

·        Minimum 3 years of purchasing, buying, or procurement experience in a manufacturing environment ( plastics/chemical experience but not required).

·        Strong understanding of buying workflows—initiating approvals, ordering, scheduling, tracking, and receiving.

·        Working knowledge of procurement fundamentals including pricing, vendor communication and management, and data accuracy.

·        Experience with using ERP systems

·        Must possess excellent interpersonal, people management and problem-solving skills.

·        Ability to read, speak and write English efficiently .

·        Detail oriented and ability to prioritize.

·        Ability to multi-task.

·        Proficient in Microsoft Office Suite Excel, Power Point and Word.

PHYSICAL REQUIREMENTS:

·        Ability to stand, walk, and communicate effectively within the plant environment.

·        Use of hands for typing, handling documents, and light material handling.Must have vision.

*All employees of the Company are employed on an “at will” basis, which means that both the employee and the Company have the right to terminate employment at any time, for any reason or no reason, with or without cause and

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