Accounting and Operations Manager

Job DescriptionJob DescriptionJob Summary:

The Accounting and Operations Manager plays a crucial role in bolstering the organization's financial health and operational effectiveness. This role’s responsibilities encompass overseeing and supporting  internal financial activities and operational processes. Reporting to the VP of People, Culture, and Operations, this position does not involve supervisory responsibilities. The success of this role hinges on a strong financial expertise and adeptness in a non-profit’s operational landscape.


Duties/Responsibilities:

Accounting:  

• Manage Internal financial records, including accounts payable and receivable.
  
  
• Collaborate with external accounting partners to track budgets, report expenses, and manage financial documentation. Including credit card reconciliations. 
  
  
• Along with the VP of PC&O, deliver financial reports and analyses of budgets to departmental leaders.
  
  
• Along with the VP of PC&O, accurately and promptly process payroll, including wage calculations, tax deductions, and other relevant factors.

Technology Management:

• Oversee in the management of the technology implementation and maintenance solutions to enhance operational efficiency.
  
  
• Coordinate with external IT partners to troubleshoot technical issues and ensure system stability.
  
  
• Manage internal asset distribution and record keeping. 

Operational Coordination:

• Aid in optimizing operational processes and workflows to align with financial and technological objectives.
  
  
• Collaborate with cross-functional teams to collect data and information for various projects.
  
  
• Manage vendor relationship management across the organization and oversee contract administration related to programs, technology and general business operations.

HR and Administrative Oversight:

• Handle departmental correspondence and communication as necessary.
  
  
• Keep accurate records and files related to Human Resources, finance, and operations activities, including employee and vendor records .
  
  
• Manage data entry and information management in HRIS and accounting systems when required. Such as payroll allocation reporting thereafter payroll is submitted. 

Compliance and Reporting Coordination: 

• Assist in the preparation and distribution of annual tax forms (e.g., W-2s) and other compliance-driven initiatives.
  
  
• Ensure compliance with federal, state, and local employment laws and regulations.
  
  
• Prepare and submit HR and payroll-related reports as needed.
  
  
• Assist in financial audits and compliance reviews while maintaining thorough documentation and records.
  
  

Supervisory Responsibilities:

• None
  
  

Required Skills/Abilities: 

• Strong organizational and time-management skills.
• SStrong knowledge of accounting principles and practices.
• Excellent attention to detail and analytical skills.
• Strong organizational and time-management abilities.
• Effective communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and a basic understanding of relevant technology tools.

Education and Experience:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Previous experience in accounting or  financial coordination and operations. 
• Track record of successful execution of non-profit initiatives.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
  
  

Working Environment: 

While performing the duties of this job the employee works in an environment where the noise level is usually moderate and constant distractions due to constant foot traffic, phones ringing, and people talking.

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