Project Administrator

Location
South Africa
Salary
Competitive
Posted
01 Sep 2018
Closes
01 Oct 2018
Sector
Renewables
Category
Finance
Contract Type
Permanent
Hours
Full Time
Project Administrator31-08-2018ACCIONA Energy South Africa is currently looking for 1 Project Administrator for our OandM Company.



Mission:



To provide an efficient and effective administrative service to the General Manager, Financial Manager, staff and guests. Ensure the smooth running of the head office and project sites, based in the Western Cape, by facilitating all administrative requirements of the office are met.



Responsibilities:





Reception

•Manage company phone calls, route calls appropriately and relay messages.

•Screen all telephone calls and handle enquiries.

•Greet all visitors by offering refreshments and inform the appropriate staff of theirarrival.

•Receive incoming courier packages and prepare outgoing packages.

•Receive and distribute all incoming mail and parcels to the appropriate staff member.

•Manage boardroom bookings, building access and parking.

•Assist with catering for meetings.



General office administration

•Assist the General Manager with letters, reports, presentations and compilation ofpacks.

•Assist with obtaining signatures of management and directors (including printing).

•Assist with compilation of spreadsheets and documents .

•Assist with enquiries relating to orders as requested by the General Manager.

•Preparation of Purchase Orders as required and tracking of purchase orders.

•Take minutes of meetings and distribute accordingly when required .

•Collect all invoices and send it to the finance department for processing whererequired.

•Compile office supply orders and maintain appropriate quantities in stock.

•Assist with administrative overflow and special projects from sites as needed.

•Capturing of Economic Development in the tool for the monthly operational reports

•Arranging travel bookings .

•Completion of forms with company details (e.g.: banking forms, account applicationsetc.).

•Documentation control – ensure that all documentation is filed manually andelectronically.

•Ensure that document numbers are issued for company documents and ensure thatthe document Register is updated.

•Ensure that the Register of Contracts is complete and up to date and ensure thatmanagement is alerted of contracts/documents which are ending and may requirerenewal.



Bookkeeping

•Assist with capturing of invoices on SAP System and assist with financial recons

•Assist to retrieve documents during Financial Audits, as required by auditors

•Assist with ad-hoc administrative and finance requests from Financial Manager

•Assist with capturing of payments as and when required



Other

•Promote the aims of the company and assist with ad hoc requests that may reasonablybe expected within the company from time to.

•Monitoring of Scada system as and when required.

•Analysis of data and information received to compile reports.



ACCIONA is one of the foremost Spanish business corporations, leader in the development and management of infrastructures, renewable energy, water and services.Listed on the selective Ibex - 35 stock exchange index, it is a benchmark for the market.



Profile required

Degree/Training: Degree/Certificate / Diploma in Accounting or Bookkeeping


Languages/Level: English (native), Afrikaans (Excellent)


Years' experience required: 2 years' experience in an Accounting/Administrative position


Areas experience required: Accounting/Administration


Availability to travel: No

Length/Type of contract: Indefinite


Reports to: The General Manager


Local applicants will take preference.


ACCIONA is one of the foremost Spanish business corporations, leader in the development and management of infrastructure, renewable energy, water and services. Listed on the selective Ibex-35 stock exchange index, it is a benchmark for the market.