Adminstrative Assistant

San Ramon, California
29 Nov 2016
06 Dec 2016
Oil and Gas
Contract Type
Full Time
Chevron is one of the world's leading energy companies, with approximately 60,000 employees working in countries around the world. We explore, produce and transport crude oil and natural gas; refine, market and distribute fuels and other energy products; manufacture and sell petrochemical products; generate power; and develop future energy resources, including biofuels and geothermal energy.

Chevron is accepting online applications for the position of Administrative Assistant located in San Ramon, California through December 5, 2016 at 11:59 p.m. (Eastern Standard Time).

Requsition ID# 65701

Overview of Position:
This position will be responsible for the daily administrative support of the San Ramon based Procurement/Supply Chain Management General Manager and employees.  It also provides back-up support to other Corporate Procurement/SCM administrative staff.  The successful candidate must be flexible, self-motivated, a quick learner who anticipates needs, can work independently, demonstrates the ability to multitask and produce high quality, error-free work.
Responsibilities for this position may include, but are not limited to:
  • Schedules and manages General Manager's calendar for meetings and travel.
  • Coordinates meeting logistics - room reservations, catering, conference call/video conference coordination, visitor badges, wireless guest access and pre-read materials as needed.
  • Coordinates Domestic and International travel arrangements for assigned Managers.
  • Assists with on-boarding and off-boarding process for employees and contractors including office moves, computer equipment, etc.
  • Assist staff with procurement of office supplies, business cards, cell phones, etc.
  • Manages Purchasing Card including timely reconciliation of monthly charges.
  • Setup and maintenance of email distribution and contact lists.
  • Supports staff by providing prompt and accurate creation and editing of PowerPoint and Word documents. May provide reporting for RSI risk, budget, etc.
  • Works independently within defined key job responsibilities; identifies needs and proceeds on routine, well-defined tasks with minimal or no supervision.
Required Qualifications:
  • High School Diploma or equivalent
  • 4+ years of administrative assistant or related experience
  • Intermediate proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
  • Must be self-motivated, learns quickly, anticipates needs, works independently and has demonstrated ability to multi-task.
  • Must be flexible, and be accustomed to ever-changing priorities and tasks.  Ability to handle last-minute changes quickly.
  • Have strong interpersonal skills and must be able to work effectively with a diverse group of people, possess strong skills in areas of teamwork and communication, and organization.
  • Ability to build rapport and establish positive working relationships.
Preferred Qualifications:
  • Experience working within Chevron is highly desirable.
Relocation Options:

Relocation will not be considered within Chevron parameters.

International Considerations:

Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
Regulatory Disclosure for US Positions:
Chevron is an Equal Opportunity / Affirmative Action employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.
Chevron participates in E-Verify in certain locations as required by law.